Assistant/Associate Athletic Director - Internal Operations
Fort Lewis College
Location: Durango, Colorado
Executive - Associate Athletics Director
Under the general supervision of the Director of Athletics, the Assistant or Associate Athletic Director for Internal Operations will serve as a member of the Department of Athletics senior leadership team and is responsible for administering all aspects of a positive and beneficial intercollegiate athletics experience for student-athletes. Responsibilities include managing an NCAA Division II compliance program, coordinating student-athlete welfare initiatives, eligibility and other programs, facility/event management, and monitoring and maintaining compliance regarding Title IX and gender equity.
Essential Functions and Responsibilities:
Serve as a member of the Department of Athletics senior leadership team; assists in managing and monitoring the Department of Athletics.
Serve as the primary liaison between head coaches, Admissions, Financial Aid, Registrar, Student Life, and Residence Life.
Compliance: Oversees daily operations of the Compliance Office by monitoring daily/weekly/monthly NCAA paperwork from coaches. Coordinates paperwork for National Letters of Intent (NLIs) and Letter of Commitments (LOCs). Coordinates student-athlete scholarship renewal paperwork. Monitors and reviews all recruiting activities for adherence to College, Conference, and NCAA rules and regulations. Provides regular communication with athletic and coaching staff regarding academic progress and athletic eligibility status. Attends NCAA-sponsored rules seminars.
Eligibility: Monitors the eligibility status of all student-athletes; monitors all eligibility functions and staff work involving eligibility to ensure that all certifications for both initial and continuing academic eligibility have been performed correctly, and with adequate documentation. Evaluates and analyzes academic records and enrollment status of student-athletes to determine eligibility status for practice, financial aid, and completion; provide interpretations, updates on NCAA legislation and rules education to the various athletic department constituencies. Prepares waivers for restoration of eligibility. Works with Faculty Athletic Representative (FAR) to review NCAA eligibility, progress towards degree, and other waivers to NCAA or conference office as needed.
Reporting: Maintains Compliance Assistant Internet (CAi) to create an accurate database to create eligibility checklists. Monitors prospective student-athletes in the NCAA Eligibility Center. Prepares reports including ATS, Grad Rate/ASR in conjunction with other campus departments such as finance, institutional research, etc.
Assists in organizing departmental community service projects and leadership development opportunities.
Serves as the Sport Supervisor for certain sports.
Supervision of certain personnel.
Monitors and supervises compliance in regards to Title IX and Gender Equity. The incumbent will work closely with student-athletes, coaches, and staff along with the Title IX office to ensure training, education, and effective communication of Title IX and Gender Equity rules and regulations.
Advising the Director of Athletics on all compliance issues and student-athlete experience issues.
Attends Conference meetings and NCAA Conventions.
Assisting with game management as needed.
Demonstrates a commitment to diversity, equity, inclusion, and student success, as well as working with broadly diverse communities.
Maintains knowledge and awareness of digital accessibility, including the American with Disabilities Act and Section 508.
Produces and remediates digitally accessible materials in accordance with FLC standards.
Perform other duties as assigned.
Required Education, Specialized Skills, and Experience:
Bachelor’s degree from an accredited institution.
Three or more years of experience in college athletics, which has included training and supervising the work of others.
Thorough knowledge and understanding of NCAA rules.
Ability to interpret and apply federal, state, and college policies and regulations pertaining to the Athletics Department.
Working knowledge of a student information system, such as Banner.
Strong problem-solving and conflict-resolution skills.
General knowledge of personal computer software for business functions, especially spreadsheets, databases, word-processing applications, and email.
Preferred Education, Specialized Skills, and Experience:
Five or more years of working in compliance or a related area.
Previous experience working with a diverse and multicultural population and performing community services.
This employee reports to the Director of Athletics.
The work environment characteristics described here represent those that an employee can expect while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Moderate noise (i.e., business office with computers, phone, and printers, light traffic).
Ability to work in a confined area.
Ability to sit at a computer terminal for an extended period of time.
Ability to work outside for extended periods and sometimes in inclement weather.
The physical demands described here represent those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard, reach, stoop, kneel to install computer equipment.
Specific vision abilities required by this job include close vision requirements due to computer work.
Light to moderate lifting is required.
Travel to non-conference and conference-scheduled away games, NCAA post-season contests, and RMAC meetings. Out-of-state travel may be necessary for recruiting / professional development.
FLSA Status / Position Type / Expected Hours of Work:
Full Time 1.0 FTE
This position requires a flexible work schedule
The review of applications will begin immediately and the position is open until filled. Applicants should submit a confidential letter of application, resume, and contact information for three references in one PDF file to opportunity@MammothConsulted.com. For questions, nominations, or inquiries contact Dr. Kurt Patberg, Vice President, Mammoth Sports Consulting at kurt.patberg@MammothConsulted.com.
Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, sex*, disability, sexual orientation, gender identity, gender expression, family or domestic status, political beliefs, veteran status, pregnancy, or genetic information. Accordingly, equal opportunity for employment shall be extended to all persons. The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff. The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment.
Information about Fort Lewis College’s alcohol and drug policy, sexual assault policy, campus security policies, campus crime statistics, fire safety procedures and fire statistics, and campus/community resources can be found in the Annual Security and Fire Safety Report. Hard copies are available upon request.
* Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibits discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC's Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.
Any person with a disability, as defined by the ADA Amendments Act of 2008 (ADAAA), may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Kristin Polens by phone 970-247-7459 or email firstname.lastname@example.org at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this
Fort Lewis College, a public institution located in Durango, Colorado, offers degree programs in arts, business, education, health fields, engineering and physics, humanities, social and natural sciences, and teacher education. Our inspiring mountain campus is located atop a scenic mesa overlooking historic Durango and situated between the San Juan Mountains and the desert Southwest. We are committed to accessible and high-quality baccalaureate education, and our hallmarks are remarkably close relationships between students and faculty, the freedom of intellectual exploration, and the challenge of experiential learning.