James Madison University Athletics is seeking applications for an Office Manager for the Men’s and Women’s Basketball programs with an anticipated start date in late February. This is a full-time position with a comprehensive benefits.
Duties and Responsibilities:
In conjunction with the Head Coaches of each program, develops, analyzes and manages the annual basketball program budgets, with the Head Coach having ultimate oversight of the budget
Responsible for payment processing, posting budget entries, and reconciling each programs budget on a monthly basis
Provide supervision to a wage employee that assists with budgetary responsibilities
Processes travel reimbursements within ChromeRiver for all basketball staffs in a timely manner, ensuring that all reimbursements are made in accordance with State, University, and NCAA guidelines
As needed, provides secondary support to the Director of Operations with hotel reservations and contracts.
Assists Director of Operations with hotels, meals, and reimbursements for Potential Student Athletes and their families
Provides primary administrative support to both the Head Men’s and Women’s Basketball Coaches, their staffs and the entirety of the JMU Basketball Programs
Serve as the public relations representative and liaison between the basketball programs and various university offices, the conference, alumni/donors, outside organizations, the local community, and all PSAs as well as their families
Oversees any special projects as assigned by the head coaches
Other duties as assigned
Advanced typing/data entry skills and computer knowledge
A basic understanding of accounting, accounts payable and budget procedures for budget development and maintenance.
Excellent verbal, written, and communication skills
Proven experience with the Microsoft Office suite of products, and a demonstrated proficiency with Excel
Good reasoning and analytical skills
Interpersonal and leadership skills
A positive, flexible, and willing attitude
The ability to handle multiple tasks in a fast-paced environment
Prior experience with eVA or another procurement portal
Experience processing travel reimbursements, specifically within ChromeRiver
Previous working experience within an athletic department
James Madison University is an equal opportunity employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.