UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.
For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy
UCSD Layoff from Career Appointment: Apply by 11/15/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 12/1/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.
DESCRIPTION This position serves as a principal advisor and helps to develop and implement the financial strategic direction in support of our scholar-athlete experience. Will serve as a trusted advisor to Athletics senior leadership regarding the financial operations and financial strategy of the department. Additionally, this role will lead the efforts in forecasting, budgeting, reporting, monitoring, and managing all of Athletics daily and long-term financial activities.
Reporting to the Sr. Director of Athletics Business Operations, this position is responsible for providing extensive analytical support, budgetary planning, and analysis of budgets and financial activity for 23 National Collegiate Athletics Association (NCAA) Division I intercollegiate athletics programs. Develops complex reports for the NCAA, Big West Conference (BWC) and governmental agencies. Independently responsible for the tracking and allocation of complex funding sources that include Athletic Fees, gift/endowment funds through UCSD Foundation, self-supporting income, and independent auxiliary revenue. Responsible for the annual budgeting process, the fiscal management of all athletics scholarship funds, and independently performs special high-level analytical and forecasting projects. The position analyzes financial trends which are unique to an Athletic program's fluctuations in revenue and expenditures, with attention to gender equity in the distribution of resources according to Title IX legislation.
The incumbent will follow the athletic philosophy consistent with that of the UC San Diego Athletic Department and NCAA, and a commitment to diversity in all of its forms. Triton Athletics promotes the pursuit of excellence, the strength of character, teamwork, ethical conduct, and diversity, and is inextricably linked to the educational mission of the University.
QUALIFICATIONS Bachelor's degree in a related field or an equivalent combination of education and experience. Typically, four (4) years of progressive experience in athletics administration, budget oversight, strategic budget planning and athletic procurement required.
Responsible for the preparation, oversight, and management of the athletics budget.
Prepares and monitors the annual budget within university guidelines.
Provides fiscal analysis for the University’s athletic teams and supports programs to include reconciling and distributing budget reports, forecasting year-end revenues and expenses, and provides other financial analysis as required.
Thorough knowledge of finance policies, practices, and systems. Thorough knowledge of public accounting systems, policies and procedures, including accounts payable, payroll, travel, entertainment, purchasing, contracts, discounts and taxes. Demonstrated ability to adhere to fiscal year-end closing policies and procedures.
Knowledge and applications of principles of fund accounting. Ability to understand how the flow of various funds (athletic fee funds, gifts and endowments, self-supporting and auxiliary income) is budgeted to support team operations, scholarships, salaries, and athletic programs.
Ability to independently gather required information to organize and perform financial analysis assignments. Strong experience in investigating and analysis on the business processes and contractual agreements of athletic programs.
Proven ability to effectively present information verbally and in writing in a clear and concise manner. Must have demonstrated experience in clearly and concisely conveying technical information, both written and verbal, to a broad audience.
Extensive experience extracting, summarizing, manipulating and compiling data and designing reports that summarize information in concise and meaningful formats that are easily digestible. Experience in documenting results of reporting procedures, requirements, and reports, in a highly organized fashion both with internal collaborators and external stakeholders with minimal review and oversight.
Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports. Excellent knowledge and demonstrated experience in using administrative software packages and tools including Microsoft Office (specifically Excel pivot tables, conditional formatting, charts, graphs). Skill using computerized business applications and ability to assess, research, and contribute to development of automated and web-based systems such as Oracle and Tableau.
Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment. Demonstrated experience using organizational skills to multi-task in a high volume environment.
Proven ability to maintain strict attention to detail, accuracy, clarity, and confidentiality; ability to protect the integrity of secured information, facilities, etc. Strong, demonstrated experience conducting compliance and procedural reviews and audits. Strong understanding and working knowledge of internal controls, auditable procedures and practices (i.e., fiscal controls, cash controls, high risk transactions, and internal review).
Ability to adapt to changing priorities. Demonstrated experience responding to unexpected job demands and keeping pace with rapid changes in the work environment. Ability to apply initiative, creativity and resourcefulness to accomplish duties and adapt non-standard ideas and concepts, or precedent setting situations to recommend innovative solutions to operational and managerial problems. Ability to provide leadership in implementing organizational change.
Ability to function as a member of a team. Strong collaboration skills to work on department and campus teams. Excellent interpersonal skills with the ability to interact in a positive manner with diverse clientele, using a high degree of confidence, initiative, tact, diplomacy, flexibility, patience and discretion in dealing with a diverse population of students, parents, staff, supporters, campus administrators, faculty and the general public. Ability to interact effectively with others, with an affinity for networking and collaboration, while focusing on the pursuit of departmental objectives.
Thorough knowledge and understanding of internal control practices and their impact on protecting University resources. Extensive knowledge to ensure that the appropriate internal controls are addressed, maintained, and strengthened to protect University resources. Strong understanding and working knowledge of internal controls, auditable procedures and practices (i.e., fiscal controls, cash controls, high risk transactions, NCAA audit, and internal review).
Strong knowledge of NCAA rules, regulations and policies as they relate to business practices (i.e. use of logos on uniforms, restrictions on current and prospective student-athlete benefits, end of year awards, hiring, camp pay, advertisements). Possess an understanding of Title IX of the Education Amendments of 1972, as it relates to Intercollegiate Athletics, mandating equitable opportunities for men and women in the provision of scholarships, apparel, equipment, supplies, travel, facilities and services.
Comprehensive knowledge and demonstrated experience accurately completing the annual US Department of Education Equity in Athletics Disclosure Act report, NCAA Financial Reporting and NCAA Financial Audits.
Demonstrated supervisory skills, including the ability to train, motivate, and evaluate student employees, interns and volunteers; to delegate tasks; to schedule sufficient staffing for simultaneous athletic events based on knowledge of all schedules and the needs for sporting events; and establish cash-handling standards for ticket sellers.
Understanding of UCSD's Principles of Community, the Student Affairs mission statements and goals, and an understanding of an Athletic program's impact on a university's reputation.
Proven experience in forecasting complex budgets from various fund sources.
Proven experience in short and long-term planning of budgets.
Demonstrated ability to follow the athletic philosophy consistent with that of the UC San Diego Athletic Department and NCAA, and a commitment to diversity in all of its forms.
SPECIAL CONDITIONS This position requires flexibility to adjust work schedule to accommodate workload and deadlines.
Incumbent must participate in the DMV Pull program and maintain a clean DMV record.
This position is a mandated reporter of known or suspected child abuse or neglect, according to the California law, Child Abuse and Neglect Reporting Act (CANRA) and a campus security authority (CSA) for the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, which is a federal law requiring disclosure of information about crimes on and around campus.
Job offer is contingent upon satisfactory clearance based on Background Check results.
Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html
UC San Diego, located in La Jolla, in the San Diego Metropolitan area, enrolls over 35,000 students and is one of the University of California’s 10 campuses. UC San Diego has earned recognition as one of the world’s premier research universities and one of the top-10 public universities in the nation.
UC San Diego Athletics sponsors a broad based program of 23 National Collegiate Athletic Association (NCAA) sports, with approximately 600 student-athletes. It promotes the pursuit of excellence, strength of character, teamwork, ethical conduct, and diversity, and is inextricably linked to the educational mission of the University.
UC San Diego has begun the journey to reclassifying to NCAA Division I and the Big West Conference. The Tritons will begin playing a full schedule in the Big West in the fall of 2020, spend four years in a reclassification period, and then have full-fledged NCAA Division I status in the fall of 2024.