POSITION SUMMARY:

Under general direction, provides overall leadership and management for the intercollegiate swimming and diving program, and assists with game day administration for home contests as assigned. Performs all essential functions either personally or in coordination with appropriate Athletic Department Personnel (to include the Athletic Director, Trainer, Sport Information Coordinator, other coaches, Office Coordinator). ESSENTIAL FUNCTIONS (Duties and Responsibilities): Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

Reasonable Accommodations Statement To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Essential functions exclude Other Job Function Statement(s).

Essential Functions Statement(s)

Directs all components (i.e. student-athlete participation, coaching/instruction during practice and in swim meet situations, fiscal management and related administration) of the intercollegiate swimming and diving program. Develops and implement s strategies for motivating student athletes to perform at maximum levels as both individuals and a team.

Provides supervision for all participants of the swimming and diving program.

Serves as the College’s representative to coordinate home contests as scheduled (when serving as game day administrator). Primary scheduling of the GDA function shall occur with coverage in the fall and spring. Directs all personnel assigned to home contests when acting as game day administrator

Develops and implements an effective recruiting strategy to promote a competitive roster for the swimming and diving team. Works in conjunction with the Admissions staff to ensure selection of appropriate student athletes.

Informs, in written form all matters concerning sportsmanship or injury. (ejections, severe warnings, injuries requiring medical attention, suspensions or probations)

Prepares, implements and administers the swimming and diving program’s operational budget.

Manages (either independently or in conjunction with the Equipment Coordinator) the equipment needs of the swimming and diving program by: •facilitating the purchase of sport specific equipment to include uniforms, athletic equipment and supplies, utilizing the “best buy” principle. •ensuring proper storage, inventory, and replacement of work-out and sport specific equipment •coordinating the laundry needs of practice and game uniforms. •communicating and following up on specific needs to and with Aramark. •setting and returning sport specific equipment following established guidelines.

Manages specific facility needs (either independently or in conjunction with the Coordinator of Facilities) by: •scheduling and managing facility needs for his/her specific sport; •adhering to game day set-up and NCAA and SCAC contest guidelines; •communicating to team participants the expectations of care and cleanliness of dressing facilities; •communicating and following up on specific needs to and with the Austin College physical plant; •reserving all facilities needed for program use; •adhering to the policies and procedures of the athletic department in regard to using, sharing and securing all facilities.

Schedules and coordinates transportation, lodging, and meals for travel (returns all rental vehicles, receipts, and allocated funds).

Communicates schedules, travel squads, itineraries, and roster management to faculty and staff.

Works closely with the Director of Athletics, faculty representative, registrar, athletic trainer and administrative assistant regarding the eligibility of student-athletes.

Schedules the use of training facilities and resources, ensuring adherence to all training policies and procedures.

Promotes the swimming and diving program through appropriate media and other channels.

Participates in alumni events, recruiting activities, and other departmental functions as needed.

Develops and implements an effective and efficient recruiting plan for perspective student-athletes.

Informs the Athletic Director, in writing, of all matters concerning sportsmanship or injury. (ejections, severe warnings, injuries requiring medical attention, suspensions or probations.)

Other Job Function Statement(s):

Counsels team members in academic, disciplinary and personal matters, when appropriate.

Performs other duties as assigned.

POSITION QUALIFICATIONS: (The minimum knowledge, licenses, certifications, skills, abilities, and behaviors necessary to perform the essential functions of the job at a fully acceptable level.)

Knowledge (Education, Experience, Training):

Bachelor’s degree in physical education, Kinesiology or related field, Masters preferred. Three years related experience. Knowledge of and full compliance with requirements of Austin College academic programs and eligibility standards. Knowledge of and full compliance with policies and procedures of Austin College, the Athletic Department, as well as, the requirements and standards of NCAA Division III and the Southern Collegiate Athletic Conference athletic governing bodies License(s) or Certification(s): Valid Driver’s License. Successful completion of the NCAA Division III rules test on a yearly basis. Current certification in first aid, Cardiopulmonary resuscitation (CPR) and automatic external defibrillator (AEC) use.

Skills: 

To perform this job successfully, an individual must: 
•    effectively and efficiently utilize Microsoft Office (Word, Excel, Outlook, PowerPoint) or appropriate alternative software to the extent required to perform essential functions;
•    exhibit strong collaborative and organizational skills;
•    effectively apply knowledge of Austin College academic programs and eligibility standards; 
•    communicate effectively using a variety of styles and techniques appropriate to the audience.
                                                                                     
Abilities:

To perform this job successfully, an individual must have the: 
•    ability and willingness to travel; 
•    ability and willingness to work evenings and weekends;
•    ability to comply with policies and procedures of Austin College, the Athletic Department, as well as, the requirements and standards of NCAA Division III and the Southern Collegiate Athletic Conference athletic governing bodies; 
•    ability to work effectively under pressure while maintaining a professional demeanor;
•    ability to maintain confidentiality regarding sensitive matters;
•    ability to work with or deal effectively with all levels of employees and the public;
•    ability to make objective decisions timely and effectively;
•    ability to support and endorse the academic program and the highest level of achievement for each student-athlete;
•    ability to serve as a positive ambassador of his/her program, the athletic program, and Austin College to all constituents (e.g. parents, alumni, staff, faculty, media, and other coaches).
•    ability to establish and maintain cooperative employee, donor, or College friend relationships;
•    ability to exude confidence and optimism and to quickly recover from setbacks or disappointments;
•    ability to model sportsmanship at all times and expect the same from others;
•    ability to model high standards of honesty, integrity, trust, and ethical 

Behaviors: The following must be demonstrated at a fully acceptable level.
•    Service Orientation - Exhibits a 'customer friendly' demeanor with internal and external students athletes, students, faculty, staff, parents and outside community members.
•    Communication Skills - Presents ideas effectively. Conveys thoughts clearly and concisely. Listens well and asks appropriate questions. Communicates regularly with Athletic Director and others as needed or requested.
•    Teamwork - Willingness and ability to work with others. Encourages and models support of programs other than own.
•    Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
•    Leadership Skills - Displays effectiveness in communication, motivation, and directing others’ work.
•    Planning Skills - Plans and organizes work effectively by setting goals, prioritizing tasks, and evaluating progress.
•    Fiscal Management - Demonstrates sound fiscal oversight through budgeting, managing accounts, and controlling expenses.
•    Cooperation with individuals supervised - Listens to suggestions or complaints, displays sensitivity, and is approachable.
•    Conflict Resolution Skills - Exhibits skill in addressing and resolving workplace conflicts.
•    Mentoring Skills - Encourages and coaches staff/volunteer(s) in a positive manner and fosters staff development.

PHYSICAL REQUIREMENTS: 

The following should represent the physical requirements of the essential job functions.

Physical activities required are the ability to swim in order to demonstrate participation in the sport of swimming;  finger dexterity necessary to operate equipment used in the position, talking, seeing and hearing.  Walking, sitting, bending/stooping, pushing/pulling and minimal unassisted lifting (up to 40 pounds) associated with the job duties is required.

WORK ENVIRONMENT: 
Typical environment is an office setting with moderate noise and swimming pool and outdoor environments in a variety of climate conditions and noise levels.

Disclaimer: The College has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the College reserves the right to change this job description and/or assign tasks for the employee to perform, as the College may deem appropriate.