Washington, D.C.
Santa Barbara, California
Starkville, Mississippi
Norman, Oklahoma
Gainesville, Florida
Posted: 08-Sep-23
Location: South San Francisco, California
Type: Full-time
Salary: $53,000 – $70,000
Categories:
Sector:
Required Education:
Role Summary
Reporting to the Executive Associate Commissioner, the Assistant to Commissioner/Office Manager will serve as assistant to the Commissioner and manage the WCC office and related responsibilities.
Duties and Responsibilities
- Provide daily administrative support to Commissioner including calendaring, filing, expense reporting and travel arrangements
- Manage facilities, equipment, and storage
- Oversee shipping and receiving
- Responsible for planning and execution of conference meetings and staff events including venue contracts, room layout, catering and audio-visual needs
- Provide support to all cabinets, committees and advisory groups
- Manage and track employee vacation and sick days
- Lead in managing and coordinating WCC internal office operations including mail systems, office supplies (on location and remotely), and maintenance of common areas.
- Assist with championship apparel ordering and distribution for championship participants, personnel, staff and volunteers
- Support of officiating services, contracts, background checks and assignment platforms
- Support human resources manager with projects as assigned
- Manage job postings, hiring logistics and onboarding
- Support the information technology lead in preparing computers and managing software such as Microsoft Office, Adobe, Datto, etc
- Maintain Conference Directory and WCC email distributions lists
- Assist with logistics for staff Plenary meetings, Hall of Honor, and Honors Dinner including travel, lodging, catering, and room layout
- Provide support to Basketball Tournament VIP area
- Demonstrated understanding of the West Coast Conference’s core values of collaboration, inclusion, innovation, integrity, personal growth and performance
- Effective and professional communication, both orally and in writing
- Demonstrated high-level proficiency in Microsoft programs (e.g., Outlook, Word, Excel, PowerPoint, Adobe Suite programs) and other relevant software required
Education and Experience
- Associate’s or Bachelor’s degree required
- Minimum of 2 years of related work experience
- Experience in intercollegiate athletics, or non-profit organization preferred
Scope/Job Complexity
Uses professional concepts and company objectives to resolve complex issues in creative and effective ways.
Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. Networks with senior internal and external personnel in own area of expertise.
Supervision
General instructions on new assignment; normally receives little instruction/direction on day-to-day work responsibilities.
Work Location
Hybrid with a minimum expectations of two days per week in South San Francisco, CA office.
Travel requirements
10-15% of travel
Salary
$53,000 – 70,000
Application Procedure
Interested and qualified applicants should submit a cover letter, resume, and list of three references. Only applications submitted electronically to jobs@westcoast.org with Assistant to the Commissioner/Office Manager noted in the subject line will be considered. Deadline for submission is Friday, September 22, 2023. Applicants will only be contacted if finalist for position. The West Coast Conference is an equal opportunity employer.
