Position Summary: The Assistant Director of NCAA Compliance implements and consistently improves upon Tulane’s comprehensive NCAA compliance program to ensure policies, procedures and protocols of the Athletics Compliance Department are effectively ensuring the integrity of Tulane’s Intercollegiate Athletics Program. The Assistant Director will monitor recruiting programs, approve recruiting expense reports, and oversee the National Letter of Intent program. Additionally, this position will provide oversight of practice and competition logs and as well as maintaining student files in the compliance systems. The Assistant Director will monitor and maintain team staff declarations and assist in educating athletics staff department on personnel bylaws. The Assistant Director will serve as the technology liaison for the athletic department. The position will report to the Associate AD for NCAA Compliance.
Function: Recruiting - Monitor all recruiting logs and campus visits vis the compliance software; approve all business office recruiting expense reports from coaches and approve requested recruiting/scouting services; administer and oversee the National Letter of Intent program; coordinate, implement, improve upon monitoring policies and procedures as they relate to recruiting; and assist Associate Athletic Director in educating coaches and staff about NCAA recruiting rules and university recruiting policies. (25%)
Function: Playing and Practice Seasons - Monitor and maintain playing and practice season information for all sports; monitor time demands requirements, practice and competition logs via the compliance software; manage the tryout process for all sports. Coordinate with coaches and sports medicine staff to ensure the tryout process meets NCAA and university standards; coordinates with Associate Director for NCAA Compliance to ensure student-athlete seasons of competition are accurate and up to date each year; monitor student-athlete equipment and apparel issuance and retrieval; coordinate, implement, improve upon monitoring policies and procedures as they relate to playing and practice seasons; and assist Associate Athletic Director in educating coaches and staff about NCAA playing season rules. (25%)
Function: Camps and Clinics - Monitor institutional camps and clinics, and coaches and staff participating in non-institutional camps and clinics; work with the athletic business office to ensure that university camps and clinics are following both NCAA bylaws and university policies; coordinate, implement, improve upon monitoring policies and procedures as they relate to camps and clinics; and assist Associate Athletic Director in educating coaches and staff about NCAA camp and clinic rules. (20%)
Function: Personnel - Collect and review staff declarations for all teams on an annual basis, or when there is staff turnover; coordinate with head coaches to ensure they properly maintain records to satisfy NCAA head coach responsibility rules; coordinate, implement, improve upon monitoring policies and procedures as they relate to athletics personnel; and assist Associate Athletic Director in educating coaches and staff about NCAA personnel rules. (10%)
Function: Research & Communication - Assists with NCAA rules interpretation research and communication. Assists Associate AD, NCAA Compliance with rules education; investigates and processes secondary violations; and files waivers with NCAA/AAC as necessary. (10%)
Function: Compliance Software and Technology - Serve as the department liaison for compliance technology systems; maintain accurate student-athlete and staff rosters within the systems. Update rosters as needed; and update student-athlete files and assign and monitor student-athlete forms within the different compliance software systems. (5%)
Function: Other Duties - Performs other duties as requested or required, whether or not specifically mentioned in this job description; and exhibits a willingness to undertake additional tasks. (5%)
REQUIRED EDUCATION AND EXPERIENCE:
Bachelor’s Degree and one (1) year of full NCAA compliance experience.
Highschool Diploma and six (6) years of NCAA compliance experience, of which two have been in an higher education institution.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES/COMPETENCIES TYPICALLY NEEDED TO PERFORM THIS JOB SUCCESSFULLY:
Candidate should possess excellent written and oral communication skills; attention to detail; excellent computer skills; demonstrated knowledge of NCAA compliance rules and regulations; basic knowledge, understanding and adherence of NCAA, conference and University rules and guidelines.
Ability to collaborate effectively with various departments and constituencies
Strong communication, management, and analysis skills to enhance operations productivity and efficiency.
Ability to demonstrate initiative and organize activities.
Master’s degree and two years of NCAA compliance experience
Experience using NCAA systems, compliance software, and Teamworks
Ensures that all Department of Athletics and University related activities operate in full compliance with university, conference, and NCAA rules and regulations. Attends and participates in scheduled compliance seminars and complies with all the Athletic Department’s efforts to monitor compliance with NCAA regulations. Seeks interpretations from the compliance staff before acting when necessary. Reports potential rules violations immediately. Completes required compliance paperwork in a timely and efficient manner. Monitors all of their areas and/or programs activities closely to maintain compliance with applicable rules and regulations.
In order to be considered for this position, applicants are required to apply for IRC27947 via the Tulane University employment website (https://jobs.tulane.edu/position/IRC27947). The position closes on September 14, 2023.
Tulane University is committed to creating a community and culture that foster a sense of belonging for all. We are a recognized employer and educator valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. We encourage all qualified candidates to apply. We are intentionally seeking candidates who are committed to fostering equity, diversity, and inclusion in support of Tulane’s Strategy for Tomorrow.
Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact the Office of Human Resources & Institutional Equity by phone at 504-865-4748 or email firstname.lastname@example.org.
Founded in 1834, Tulane is one of the most highly regarded and selective independent research universities in the United States. A member of the prestigious Association of American Universities, we take pride in being a part of this select group of 62 universities with “pre-eminent programs of graduate and professional education and scholarly research.” Our schools and colleges offer undergraduate, graduate and professional degrees in the liberal arts, science and engineering, architecture, business, law, social work, medicine and public health and tropical medicine. With a seventeen-sport program that competes in the American Athletic Conference, Tulane Athletics is on the rise, boasting one of the oldest and most storied athletics programs in the Southeast, and indeed the nation.
Tulane University is an EOE/M/F/Vet/Disabled employer with a strong commitment to diversity and inclusion. Applications by members of all underrepresented groups are encouraged.