Under the general direction of the Associate Athletic Director/CFO, the Assistant Athletic Director for Business is responsible for managing and controlling accounting, budgeting, auditing, and other financial or related functions to ensure the financial integrity of the Athletics Business Office. The incumbent coordinates and controls personnel and operational matters as assigned. The Athletic Business Manager will assist in providing financial and accounting support to the Department of Intercollegiate Athletics.
DUTIES AND RESPONSIBILITIES:
-Assists in all day-to-day business operations with the Athletics Business Office.
-Collects and analyzes financial and other statistical data for the preparation of financial and non-financial reports and establishes reporting deadlines for those providing data for these reports.
-Performs professional accounting work such as performing reconciliations, journal entries, schedules, and reports.
-Reviews and/or processes financial documents ensuring that transactions are accurate and complete, reported with acceptable accounting standards, and in accordance with University, State, Conference, and NCAA policies and procedures.
-Reviews, allocates, and reconciles University procurement card transactions monthly.
-Provides financial information to Associate Athletic Director/CFO.
-Works with coaches and prepares detailed budget reports on a monthly, quarterly, and yearly basis.
-Audits current procedures to monitor and improve efficiency of operations.
-Oversees all athletic department payroll processing and vacation tracking, ensuring compliance of policies related to the Athletics Business Office.
-Provides communication and guidance to coaching staff and athletics administration related to business and travel operations for the Department of Intercollegiate Athletics.
-Works closely with team travel designees, preparing travel advances, reconciliations, and reimbursements.
-Manages the Department of Intercollegiate Athletics computer, cell phone, and tablet programs.
-Assists with annual EADA, NCAA AUP, and other special reports as requested.
-Assists the Associate Athletic Director/CFO with oversight of the contract routing and archiving process, including coordinating the approval process of all athletic department contracts through iContracts.
-Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses as required.
-Performs other duties as assigned by the Associate Athletic Director/CFO.
-Bachelor’s degree from an accredited institution with major course work in accounting, finance, or business administration
-3-5+ years of progressively responsible and related management experience
-Thorough knowledge of NCAA rules/regulations
-Experience with Banner Accounting systems
-Proficient in communication and management skills
-Advanced experience with spreadsheet and computer applications
-Knowledge of management and supervision practices and techniques
-Knowledge of accounting and budgetary theory, principles, and practices
-Knowledge of state and federal laws and regulations pertaining to departmental budgets and accounting practices
-Skill in applying accounting and financial management principles
-Ability to work independently on complex and confidential issues related to the day-to-day operations of a department
-Knowledge of Human Resources, Purchasing, and Payroll systems
-Strong computer skills, including knowledge of the entire MS Office Suite: Proficiency in the use of MS Excel for the development of spreadsheets and management reports using graphs and charts is required
-Effective organizational and administrative skills
-Ability to initiate and follow through with work responsibilities and to meet deadlines
-Prior experience working in a Division I NCAA athletic department.
-Knowledge of ticket office accounting, procedures and reconciliation.
-Commitment to the University’s values of diversity, equity and inclusion, and recognition of the importance of treating each individual with dignity and respect consistent with the University’s Mission. Demonstrated experience with, and understanding of, the broad diversity of the University community (students, faculty, staff and others).
-Ability to establish and maintain effective working relationships with the University Community.
-Ability and willingness to contribute actively to the mission of the University and to respect the Spiritan Catholic identity of Duquesne University. The mission is implemented through a commitment to academic excellence, a spirit of service, moral and spiritual values, sensitivity to world concerns, and an ecumenical campus community.
Applicants are asked to submit a cover letter, resume, and contact information for three professional references.
Catholic in its mission and ecumenical in spirit, Duquesne University values equality of opportunity as an educational institution and as an employer. We aspire to attract and sustain a diverse faculty and staff that reflects contemporary society, serves our academic goals and enriches our campus community. We particularly encourage applications from members of underrepresented groups and support dual-career couples through our charter membership in this region's HERC (http://www.hercjobs.org/oh-western-pa-wv/).
We invite applicants for this position to learn more about our university and its Spiritan heritage by visiting http://www.duq.edu/about/mission-and-identity/mission-statement. Those invited to campus for an interview may be asked about ways in which they see their talents contributing to the continued growth of our community and furthering its mission.
Duquesne University was founded in 1878 by its sponsoring religious community, the Congregation of the Holy Spirit. Duquesne University is Catholic in mission and ecumenical in spirit. Motivated by its Catholic identity, Duquesne values equality of opportunity both as an educational institution and as an employer.
Duquesne University is a private, coeducational university located on a bluff above downtown Pittsburgh, Pennsylvania. Founded in 1878 as a Catholic college by the Order of the Holy Spirit, Duquesne is the largest and most comprehensive Catholic university in Pennsylvania, and the only Spiritan institution of higher education in the world. Duquesne is consistently ranked among America's top Catholic universities for its award-winning faculty and a tradition of academic excellence. A coeducational university on a self-contained campus with dramatic views of Pittsburgh's skyline and rivers, the university has students representing nearly every state in the union and 80 nations. Duquesne has a 14:1 student/faculty ratio, and 87 percent of incoming freshman are drawn from the top half of their high school class. Duquesne offers undergraduate and graduate degree programs in natural and environmental sciences, leadership, business, nursing, health sciences, pharmacy, law, education, music, and the liberal arts. Duquesne University offers 6 men’s and 11 women’s varsity sports, including NCAA Division I Basketball, (Atlantic 10 Conference), and Division I-FCS football (Northeast Conference). Learn more about our athletics programs at GoDuquesne.com.