The Assistant Athletics Director for Internal Affairs is responsible for the day-to-day business affairs of the department, facility management and competition operations, and supervision of assigned staff. The individual may serve as the Senior Woman Leader (SWL) if designated by the Director of Athletics and may serve as a sport administrator for assigned sports.
Duties and Responsibilities:
Manage the Athletics Department budget including, but not limited to requisition requests, invoice and credit card processing, account transfers, check requests, and travel advances
Sports Medicine Services
Serve as the liaison to the external sports medicine services provider
Facilities, Operations and Competition/Event Management
Coordinate athletics department facility scheduling
Coordinate contracts for external events conducted in athletics facilities, actively promote rental opportunities to external groups, oversee use of athletics facilities by external groups
Oversee the preparation for and operation of home athletics competitions, university events conducted in athletics facilities (e.g., commencement) and external events conducted in athletics facilities
Coordinate the scheduling of student workers for competition and event management
Coordinate concessions at all appropriate competitions and events
Acquire and maintain full detailed knowledge of university athletics venues
Conduct facility walk-throughs to verify conditions and coordinate facility maintenance
Assist with athletics events (e.g., Abe Lemons Golf Classic and the Sports Spectacular Dinner and Auction)
Order office supplies, business cards, letterhead, etc. for the department.
Coordinate technology assistance requests with Campus Technology Services.
Receive, prioritize, and distribute incoming mail, faxes, e-mail, etc.
Provide programmatic oversight for assigned sports and their respective coaching staffs
May serve as the Senior Woman Leader (SWL) if designated by the Director of Athletics
Other duties as assigned by the Director of Athletics.
Ability to manage the day-to-day business operations of the athletics department (i.e., accounts payable and receivable) using knowledge of basic accounting/budgeting procedures and skills in basic math.
Skills related to the management of multiple facilities.
Competition and event contract writing, fulfillment, and management abilities.
Sport administrator (for a variety of sports) skills and abilities.
Strong organizational skills resulting in the ability to prioritize workload and meet short-term deadlines on a regular basis.
Ability to coordinate scheduling requirements with multiple organizations and agencies.
Attention to detail while maintaining an understanding of the big picture.
Strong interpersonal, verbal, and written communication skills.
Ability to operate a computer, printer, applicable software, and multi-function office machine (copy, scan, fax).
Ability to handle stressful situations in a professional manner.
Ability to work nights and weekends.
Ability to travel for work-related activities.
Ability to coordinate concessions at competitions.
Ability to operate public address and scoreboard systems.
Ability to supervise assigned staff.
Ability to serve as a liaison to campus departments and external partners.
Ability to represent the Director of Athletics when necessary.
Knowledge of, or ability to learn, NAIA rules.
Valid driver’s license and acceptable driving record.
Additional Required Application Materials
Cover Letter, CV or Resume, List of Professional References
Bachelor’s degree required.
Graduate degree preferred.
Accounting experience/training preferred.
A minimum of one year of experience in similar roles in a collegiate athletics department (or other related experience) is required. Experience in facilities and event management is required. A suitable combination of education and experience may be substituted for minimum qualifications.
About Oklahoma City University - Oklahoma City, OK
Oklahoma City University pledges to recruit, select and promote diversity by providing equality of opportunity in higher education for all persons, including faculty and employees with respect to hiring, continuation, promotion, and tenure, applicants for admission, enrolled students, and graduates, without discrimination or segregation on the grounds of race, color, religion, national origin, sex, age, handicap or disability, sexual orientation, or veteran status.
The Chief Human Resources Officer, located in Room 105 of the Clara E. Jones Administration Building, telephone 405-208-5075, coordinates the university's compliance with titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Rehabilitation Act of 1973, the Americans with Disabilities Act and amendments, and the Age Discrimination in Employment Act.