This position is responsible for the management and oversight of all equipment operations for within the athletics department in accordance with NCAA, WCC, and Gonzaga rules, regulations, policies and procedures. The duties of the position include, but are not limited to: forecasting of equipment needs, the procurement, allocation and maintenance of equipment and apparel, budget compliance and business office interaction; maintain the inventory and accountability of all athletic equipment; oversee daily laundry services; organization and upkeep of equipment room; assist with organization and upkeep of locker rooms; hire and training of all student staff.
Equipment Room operations
Oversee all day-to-day operations of the equipment unit including but not limited to:
Familiarity with all types of equipment utilized by a major athletic program and recommendations on comparative quality items
Establish the specifications for equipment required by coaches
Evaluate quotes as they relate to cost and quality as well as service and delivery schedules
Communicate and assist coaches in developing their requests for equipment and initiate all orders as they pertain to teams’ athletic supplies
Arrange for the security of equipment room during business and non-business hours
Daily management of the equipment inventory system Helmet Tracker for all sports, monitoring equipment issuance of all equipment to student-athletes and staff
Organize and supervise laundry services and sanitation systems for all sports as well as visiting team when requested.
Develop expertise with all safety equipment and stay current on all safety trends as they relate to athletic equipment
Organize and manage all team and individual awards orders, maintaining accurate records of all activity.
Replace and/or mend all clothing when worn or torn
Prepare each athlete and coach with proper equipment and apparel needs for each practice and competition.
Communicate with coaches to know which student-athletes are participating in competitions, for both home and away contests.
Primary liaison with NIKE/BSN representatives, responsible for ordering and relationship management.
Responsible for the purchase of athletic equipment for all teams; including, forecasting, ordering equipment and supplies, and follow-up with vendors and sales representatives on delivery dates, order changes, returns, and other issues that pertain to a particular order.
Responsible for the organization and upkeep of equipment and locker rooms; including, keeping equipment and locker rooms neat and orderly, and securing uniforms and other equipment at all times.
Serve as accounts payable for department as it pertains to Athletic Equipment purchases.
In conjunction with the business office, monitor the actual purchase price of equipment as compared to the sport’s budget; and communicate with coaches when concerns arise with budget limitations.
Check-in equipment delivered to the equipment room, including, verifying contents of packages, signing and turning in packing slip(s) to Staff Accountant, and keep a daily log of all equipment received.
Responsible for managing the departments equipment inventory and management software Helmet Tracker, keeping accurate inventory records; including, input of new equipment information, as well as maintaining athletes, coaches and staff member’s sizes for equipment.
Keep athletes, coaches, and staff members informed of policies regarding issuing equipment; Ensure all athletes are in compliance and eligible to receive equipment before issuing gear
Oversee and ensure the proper storage of all athletic equipment and uniforms. Protect life expectancy of all equipment by ensuring manufacturer guidelines are being followed including communicating with athletes and coaches on the quality and life expectancy of equipment.
Return faulty equipment and/or clothing to vendor when necessary; track to ensure replacements or credits are received.
Performs other duties as assigned in support of Gonzaga’s mission.
Supervise student employees and student managers; including hiring, training, scheduling, and evaluating those who perform specified duties in the equipment room and provide assistance during team practices and competitions.
Oversee student managers on a daily basis to ensure they are performing duties in a satisfying manner.
Make sure student managers follow all policies and procedures set forth by the equipment room, coaches, and athletic department.
Employees of Gonzaga University’s Athletic Department must comply with all NCAA rules and regulations and acknowledge this compliance as part of an evaluation process.
Bachelor’s degree; any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
Valid driver’s license and good driving record.
Two years professional experience working in a collegiate athletic department or related field
Experience working within an Athletics Equipment Operations unit
Excellent verbal and written communication skills.
Willingness to work as an integral part of a team.
Energetic and motivated self-starter with strong organizational skills
Work experience that demonstrates ability to manage multiple tasks and perform sound decision-making
Work experience that demonstrates successful fiscal planning/processing
Certification by the Athletic Equipment Managers Association (AEMA)
Prior use of Helmet Tracker or other inventory tracking solutions
Work experience in higher education
Work experience in an intercollegiate athletic department
Gonzaga University is located in Spokane, Washington, and is a member of the West Coast Conference (WCC) and sponsors 18 NCAA Division I programs.
At Gonzaga we don’t just state our mission, we live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.
Our competitive benefit packages are part of Gonzaga’s commitment to care for the whole person. Packages include medical, dental, vision, life insurance, disability insurance, flexible spending accounts, retirement, tuition benefits, and other University-provided benefits.
We also provide numerous resources which help bring balance to the complexities of work and personal life through our work/life and wellness programs.