The Administrative Specialist will assist the Athletic Business Office with day-to-day operating processes with a focus on travel. This includes but is not limited to: review, data entry, and accounts payable. Manage workflow in PeopleSoft for travel and serve as backup to Travel Specialist for processing travel. This position reports directly to the Athletics Business Manager.

Job Responsibilities:

• Accounts Payable - Review travel files and hotel folios upon the finalization of the trip. Allocate charges to appropriate speedtypes based on travelers, and follow-up with vendors regarding questionable charges. Report extra room charges to Assistant Business Manager for taxation purposes.
• Data Entry - Input travel vouchers into the university system and assist in tracking repayments.
• Reconciliation - Review all travel vouchers to ensure the voucher completed the approvals process. Transfer copies of all paid vouchers to the Athletic Business Office reconciliation system.
• Manage the fuel card program to include reissuing expired cards and resolving card issues.
• Work with the athletics contracted travel company to review monthly travel card charges and reallocate to the appropriate speedtype.
• Process natatorium and tennis center deposits.
• Other duties as assigned.

Minimum Qualifications

Associate's degree and three or more years of related experience, or an equivalent combination of education, training and work experience. Grade NE. Wage Minimum $17.00/ hr. 

Preferred Qualifications

• Bachelor's degree and three years of experience.
• Experience working in accounts receivable or accounts payable. 
• Basic knowledge of accounting principles.
• Strong competencies in Microsoft Excel, PeopleSoft Financials, and University Reports or comparable financial software.