Lead the coordination and execution of all donor engagement and fundraising events from idea to execution and through follow-up. Serves as primary liaison UA Events Team. Job Description
Oversees all Development office’s signature events, including, but not limited to Campaign Groundbreakings/Dedications, Homecoming/Varsity Club, Hall of Fame, Stewardship Brunch, Spring Tour events, and other events held throughout the year. Responsibilities include, but not limited to scheduling date between multiple offices, creation of event in DAD and event registration page, site selection/reservation, caterer/menu selection, theme and decor, entertainment, communications plan (invitations, email reminders, and follow-up), coordination of event program and materials needed (video, program, talking points, etc.), serving as main contact for guests, hotel needs (in certain cases), golf outing coordination (in certain cases), coordinating audio/visual needs, adhering to established budgets, ensuring adequate staffing, coordinate set-up/breakdown, coordinate event follow-up plan with assistance from Director of Communications (appropriate thank you, appeal, photo disbursement, surveys, etc.). Serves as the onsite contact for Development events when needed to facilitate the operations. Responds to problems and ensures all aspects of the events are implemented and controlled according to plan. Serves as primary bowl, NCAA/ACC tournament and/or postseason programming for the Deacon Club University Advancement Serves as Athletics staff liaison to the Flow Lexus Club on game days Negotiates contracts with various vendors to ensure costs and terms of contracts are within budgetary guidelines. Develops event budgets, tracks and approves expenditures and ensures all stated guidelines are adhered to. Oversees the assessment of events and the development of plans, goals and strategies to enhance the overall experience for donors/fans. Ensures compliance with NCAA rules and regulations related to outside interest groups, to include keeping donors informed as to applicable rules, and preventing interference with the operation of intercollegiate athletics programs. Performs other related duties as assigned.
BS degree in Administrative, Business, Liberal Arts, Social Sciences, or related discipline plus five to seven years of experience directly related to the duties and responsibilities specified, or an equivalent combination of education and experience.
Knowledge, Skills, Abilities:
Knowledge of NCAA regulations and guidelines.
Knowledge of alternative fundraising programs, methods, techniques and giving strategies.
Skill in organizing resources and establishing priorities.
Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Ability to communicate effectively, both orally and in writing.
Ability to foster a cooperative environment.
Ability to develop, plan and implement short- and long-range goals.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
Ability to analyze financial data and prepare financial reports, statements, and/or projections.
Proficiency in the use of computers and related software applications.
Ability to work evening, weekend hours and travel
Valid driver license with good driving record; must be insurable.
Provides guidance and supervision for student workers, interns and volunteers.
This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
Internal Number: R0003420
About Wake Forest University
Founded in 1834, Wake Forest University is a private university located in Winston-Salem, N.C., with over 8,000 students from 48 states and 46 countries. We are a vibrant and diverse academic community where our students study in one or more of the 42 majors and program we offer within our six colleges and schools.In September 2017, U.S. News ranked Wake Forest #27 in the country in their “Best Colleges” listings. From the same report, we were also ranked #12 in “Strong Commitment to Undergraduate Teaching” and #23 in “Best Value”.