The Parks & Recreation Department of the City of Concord is seeking creative, innovative, and confident individuals to serve as their next Recreation Program Coordinators. There are multiple vacancies.
The ideal Recreation Program Coordinator candidate:
• Possesses a positive "can-do" attitude; • Is organized, with the ability to multi-task while meeting deadlines; • Is a solution-focused problem solver; • Is customer service oriented and driven; • Possesses supervisory, recruitment, onboarding and development experience with part- time staff; • Possesses strong communication skills – both verbal and written; • Is community-oriented, with vision and passion for the profession of recreation; • Is self-motivated, with a strong desire to learn and grow; • Possesses strong computer skills, including proficiency with Microsoft Word and Excel; • Possesses experience in marketing for facility rentals, programs, and events; • Possesses experience with recreation program administration; • Possesses exposure to and a general understanding of program budgeting; • Possession of a Bachelor's Degree in Recreation Administration or a related field (highly desired); and • Is someone who embraces, promotes, and is guided by the City's Mission, Vision and Values
While not required, a candidate that is bilingual (can read, speak, and write in both English and Spanish) is highly desired.
1. Submit a completed City of Concord application and the required supplemental questionnaire responses online at www.cityofconcord.org by 5:00 p.m. on Friday, June 4, 2021. Only application materials submitted online during the filing period will be accepted.
2. All qualified applications and supplemental responses will be competitively evaluated, and those candidates demonstrating the strongest desired qualifications for the vacancies will be invited to participate in a virtual panel interview. The interviews are currently scheduled for Monday, June 14, 2021, and Tuesday, June 15, 2021. If you are selected to participate in the virtual panel interview process and are unavailable, we regret that we will not be able to reschedule you.
3. Successful candidates will be placed on the hiring list, based on rank, for further consideration to fill the current regular vacancies, as well as others occurring over the next 12 months.
4. Candidates who are placed on the hiring list and are selected to advance in the selection process will be invited to a department level interview on Thursday, June 17, 2021, or Friday, June 18, 2021. This interview may be an in person interview (TBD).
IMPORTANT: Contact with candidates will primarily be via email. Make sure you list a current email that you check regularly on your application.
RECREATION PROGRAM COORDINATOR
Purpose Coordinates and leads recreational and special events activities; recruits, hires, and trains employees; creates and maintains program schedules; coordinates schedule of volunteers; makes recommendations on new activities and policies; all within the context of the City's Mission of providing responsive, cost effective, and innovative local government services through a collaborative effort with the community to make Concord a city of the highest quality.
Working Conditions Conducts work in an office setting and outdoors. Includes working irregular hours during the evenings, and on weekends, and holidays to attend meetings, community functions/meetings to resolve problem/issues and represent Parks and Recreation Department at various activities.
Physical Demands Emphasizes hearing, speech, and vision. Work includes moderate lifting, carrying, stooping, and reaching.
Supervisory Guidance Received/Given This position receives direct supervision from the Parks and Recreation Program Managers. Employee provides work direction and a limited range of supervisory authority (not full supervision) including interviewing, recommending hire, and scheduling personnel. Work also involves training new employees and providing lead direction of job activities.
Essential Job Functions Essential functions, as defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.
EXAMPLES OF DUTIES INCLUDE, BUT ARE NOT LIMITED TO:
1. Plans, coordinates, and leads recreational activities such as youth/adult sports, aquatics, community center operations, community events, summer camps, and Senior Center programs and services. 2. Oversees and assists with developing program schedules, obtaining facilities, and creating marketing tools to publicize events. 3. Partners with community groups, activity participants, and other agencies to create, promote, and conduct events and activities. 4. Conducts new hire interviews, provides input on work performance, resolves employee conflicts, provides on-the-job training, and coordinates employee workflow. 5. Oversees scheduling of volunteer workers. 6. Maintains program budgets and provides input on staffing and cost estimates. 7. Makes recommendations on new programs and activities as well as changes to established activities and practices. 8. Creates and implements marketing plans for events and programs, creates promotional materials. 9. Attends meetings, answers/makes phone calls, operates office equipment, gives presentations and completes other clerical duties as needed.
Non-essential Job Functions
10. Other duties as required.
• Administration and Management -- Knowledge of business and management principles involved in strategic planning, resource allocation, leadership technique, and coordination of people and resources. • Clerical -- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology. • Computers and Electronics -- Knowledge of computer hardware and software, including applications. • Customer and Personal Service -- Knowledge of principles and processes for providing (internal or external) customer services including customer needs assessment, meeting quality standards for service, and evaluation of customer satisfaction. • Economics and Accounting -- Knowledge of economic and accounting principles and practices, and the analysis and reporting of financial data. • English Language -- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. • Sales and Marketing -- Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, sales techniques, and sales control systems.
• Active Learning -- Understanding the implications of new information for both current and future problem-solving and decision-making. • Active Listening -- Giving appropriate attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. • Attention to Detail -- Maintaining appropriate attention to detail based on the complexity of work performed. • Communication and Comprehension -- Conveying written and/or non-written information effectively; comprehending and understanding documentation and verbal or visual communications. • Complex Problem Solving -- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. • Critical Thinking -- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. • Judgment and Decision Making -- Considering the relative costs and benefits of potential actions to choose the most appropriate one. • Management of Financial Resources -- Determining how resources will be allocated to accomplish work getting done, and accounting for these expenditures. • Management of Personnel Resources -- Motivating, developing, and directing people as they work, identifying the best people for the job. • Monitoring -- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action. • Operations Analysis -- Analyzing needs and product requirements to create a design. • Persuasion -- Persuading others to change their minds or behavior. • Quality Control Analysis -- Conducting tests and inspections of products, services, or processes to evaluate quality or performance. • Service Orientation -- Actively looking for ways to help people. • Social Perceptiveness -- Being aware of others' reactions and understanding why they react as they do. • Time Management -- Managing one's own time and the time of others. • Troubleshooting -- Determining causes of operating errors and deciding what to do about it.
• Category Flexibility -- The ability to generate or use different sets of rules for combining or grouping things in different ways. • Deductive Reasoning -- The ability to apply general rules to specific problems to produce answers that make sense. • Fluency of Ideas -- The ability to come up with a number of ideas about a topic. • Inductive Reasoning -- The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events). • Information Ordering -- The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations). • Originality -- The ability to come up with original or novel ideas for a certain situation, or to develop creative ways to solve a problem. • Problem Sensitivity -- The ability to tell when something is wrong or is likely to go wrong. • Selective Attention -- The ability to concentrate on a task over a period of time without being distracted. • Time Sharing -- The ability to shift back and forth between two or more activities or sources of information.
Education/Experience Education: Possession of a Bachelor's Degree in Recreation Administration or related curriculum is desirable.
Experience: Prefer three-plus (3+) years in leading recreational activities.
A valid California driver's license and satisfactory driving record are conditions of initial and continued employment.
Note: Incumbents assigned to the Aquatics program must possess WSI, Lifeguard, CPR and First Aid certificates at the time of hire and complete the AFO/CPO course work within the 6- month probationary period.
The City of Concord is an Equal Opportunity/Veteran's Preference Employer.
The provisions of this bulletin do not constitute a contract, express or implied and any provisions contained in this bulletin may be modified or revoked without notice. It is a policy of the City to refuse to consider a person for a position whenever that person's relationship to an employee, elected or appointed official, or member of a board or commission has the potential for creating adverse impact on supervision, safety, security, or morale, or involves a potential conflict of interest.