The University of California San Diego is seeking qualified applicants for the position of Compliance Coordinator. UC San Diego, located in La Jolla, in the San Diego Metropolitan area, enrolls over 35,000 students, earned recognition as one of the world’s premier research universities, and is ranked as one of the top-10 public universities in the nation. Enrollment Management (EM) is a multi-unit department currently within the Office of the Executive Vice Chancellor-Academic Affairs. The Unit is led by the Associate Vice Chancellor for Enrollment Management (AVC EM), who serves as the Chief Enrollment Officer of the University. EM is comprised of multiple high-profile, core functional units including: the Office of Admissions, Office of the Registrar, Financial Aid & Scholarships Office, Enrollment Management Technology Services (EMTS), Cal-SOAP, Creative Services, Enrollment Analytics, Parent & Family Programs, and the Business Office. EM’s core functions oversee undergraduate admissions and student outreach, continuing student enrollment management, and financial aid and scholarship management. The Office of the Registrar supports the instructional missions of the University by providing core enrollment service to students, faculty, colleges, academic departments, professional schools and summer session in the areas of academic records, class scheduling, registration, and degree audits. Working independently under the general supervision of the Assistant Registrar, Enrollment Services, the Athletic Certification Officer determines the athletic academic eligibility of student athletes for competition in the NCAA in collaboration with Intercollegiate Athletics (ICA), Undergraduate Admissions, academic advisors, and a broad set of campus stakeholders. This Athletic Certification Officer is critical to maintaining compliance with NCAA rules and regulations, and requires an in-depth understanding of NCAA Division I rules and regulations, Big West Conference bylaws, and UC San Diego academic regulations and policies. The incumbent must maintain documentation of information used to make determinations in accordance with institutional and NCAA requirements and develop procedures and business processes related to the athletic certification process. Responsible for utilizing uAchieve to process certifications and provide the uAchieve team with feedback to ensure the accuracy of degree audits. UC San Diego Athletics has a proud tradition of academic and athletic excellence, sponsors 23 varsity sports, and is reclassifying to NCAA Division I as a member of the Big West Conference. Triton Athletics consistently ranks as one of the most successful athletic programs, ranking among the top 7 nationally in the Learfield Director’s Cup on 13 different occasions and has finished second overall three times.
Thorough knowledge of policies, regulations, and practices with student records services. Knowledge of data processing principles and their applications in an educational environment. Knowledge of NCAA Division I eligibility requirements and principles.
Experience with Registrar core functions (e.g., degree requirements, special enrollment, veterans' benefits, and residency). Demonstrated ability to analyze impact of proposed curriculum and policy changes on enrollment services, and other registration functions.
Strong ability to establish and maintain cooperative relationships with campus departments, UC campuses, and external agencies.
Thorough knowledge of advising and counseling techniques.
Ability to analyze and evaluate the effectiveness of processes and to make recommendations for process improvement. Proven ability to write recommendations and present for review and implementation.
Strong ability to develop and design written training materials for disseminating policy and procedures with the goal of the overall improvement of staff expertise and knowledge and of service to students and throughout campus.
Demonstrated ability and skills to analyze enrollment trends and provide benefit information to a broad range of campus officials regarding students.
Solid organizational skills and ability to prioritize work and meet deadlines. Ability to effectively budget time over long periods and plan for cyclical periods of high volume work. Ability to handle multiple assignments and tasks. Ability to work with frequent interruptions.
Ability to apply thorough knowledge of policies to a variety of individual situations. Recommends procedures to ensure compliance in a diverse learning community. Ability to dynamically apply complex regulations and anticipate potential problem situations in the future.
Strong problem identification, critical thinking, and problem solving skills; judgment and decision-making ability. Ability to assess processes and implement improvements.
Ability to work with people from diverse cultures. Excellent constituent service skills with all interactions. Ability to counsel, advise, educate staff and administration, make referrals for students and staff over a wide range of subjects, with good communication skills while utilizing professionalism and confidentiality.
Be able to counsel and handle difficult situations with sensitivity and responsiveness to student needs and knowing when to make appropriate referrals if needed.
Thorough knowledge of University policies, processes, and procedures and of Federal and California laws pertaining to the privacy rights of students and access to student information.
Strong written and verbal communication skills. Active listening skills. Customer service orientation. Proven interpersonal skills. Ability to clearly present eligibility concepts to diverse groups of people.
Thorough knowledge of common University-specific computer application programs and productivity software.
Additional Salary Information: Full Benefits
Internal Number: 107253
About UC San Diego
UC San Diego, located in La Jolla, in the San Diego Metropolitan area, enrolls over 35,000 students and is one of the University of California’s 10 campuses. UC San Diego has earned recognition as one of the world’s premier research universities and one of the top-10 public universities in the nation.
UC San Diego Athletics sponsors a broad based program of 23 National Collegiate Athletic Association (NCAA) sports, with approximately 600 student-athletes. It promotes the pursuit of excellence, strength of character, teamwork, ethical conduct, and diversity, and is inextricably linked to the educational mission of the University.
UC San Diego has begun the journey to reclassifying to NCAA Division I and the Big West Conference. The Tritons will begin playing a full schedule in the Big West in the fall of 2020, spend four years in a reclassification period, and then have full-fledged NCAA Division I status in the fall of 2024.
A premiere NCAA athletics program, our vision encompasses; setting the standard in all aspects of competitive success, academic excellence, ethical conduct, student-athlete experience, campus pride, the development and retention of coaches and staff, and t...he establishment of lifelong relationships. Athletics enhances campus, alumni, and community pride while fostering collaborations that increase our profile and visibility throughout the region.
•UC San Diego sponsors 23 intercollegiate sport programs that currently compete in the Big West Conference, Mountain Pacific Sports Federation, Western Water Polo Association, Western Intercollegiate Rowing Association, and Western Fencing Conference.
•As of fall 2020 all Triton athletic teams compete at the NCAA Division I level, with the exception of the men's volleyball, men's and women's water polo, and men's and women's fencing programs, which compete at the NCAA “National Collegiate” level. Men's rowing is not sanctioned by the NCAA and competes as a member of the Intercollegiate Rowing Association.
•During its recently-concluded 20-year affiliation with NCAA Division II, UC San Diego consistently ranked as one of the most successful athletic programs in the nation, ranking among the top 10 nationally in the Learfield/IMG College Directors' Cup in 20 of the last 25 years – five of which were Division III. The program claimed the Director's Cup title as a member of Division III in 1998 and finished as runner-up three times while in Division II, including 2018-19.
•UC San Diego intercollegiate athletic programs have claimed 30 NCAA national championships in team sports, while 44 have finished as national runners-up and 49 achieved 3rd-place honors. Individually, 138 Triton scholar-athletes have earned national titles. All told, UC San Diego has won 276 national, regional, and conference championships.
•The most recent NCAA report indicates scholar-athletes at UC San Diego own a 4-class average graduation rate of 91 percent, the highest among Division II institutions and sixth among all institutions in Divisions I and II.
•Triton scholar-athletes have earned an impressive 1,389 All-America honors for athletics achievement over the years, while 82 have been named to Academic All-America teams and 37 have been awarded prestigious NCAA Post Graduate Scholarships.
•During its time as a member of the California Collegiate Athletic Association, UC San Diego claimed eight Robert J. Heigert Commissioner's Cup titles, including the 2018-19 season. The award is given to the CCAA member institution with the highest aggregate ranking in eight of the league's 13 championship sports.