The Department of Athletics is seeking a Assistant Director of Facilities-Turf & Grounds. This is a full-time (1.0 FTE), 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Athletic Director.
The mission of the OSU Department of Athletics is to Go Build Excellent, Authentic, Visionary Student-Athletes (GO B.E.A.V.S.)
The Assistant Director of Facilities-Turf & Grounds is responsible for planning, organizing, coordinating and executing all activities to maintain all OSU Athletics, varsity competition natural and artificial turf fields and common grounds area. The Assistant Director assigns and supervises work of students and classified staff, while also participating in maintenance and repair activities to meet the needs of users and events occurring on Athletic Department fields and in related facilities. This position will manage maintenance contracts and outside contractors that perform work on athletic fields. Will assist the Director of Facilities in administrative duties as it relates to planning, budgeting and directing operational activities for all Athletic Department Facilities.
Must adhere to all OUS/OSU policies and procedures, as well as Athletic Department and PAC-12 conference rules and regulations/polices.
70% MAINTENANCE PLANNING, COORDINATION & EXECUTION Manages, coordinates and executes all activities to maintain a Division I Athletics turf program including natural, artificial turf fields and general grounds. This includes: 2-natural turf fields (1-Soccer field, 1-Track & Field Throws field), 7-artificial turf field (3-football, 1-indoor multi-use, 1-baseball, 1-softball, 1-Track & Field), dirt work for baseball mounds (7+) and softball dirt infield. Activities include but are not limited to: mowing, fertilization, field marking/painting, irrigation, Fraze mow, seeding/over-seeding, artificial turf maintenance and/or repair. Plans include acquisition of equipment and materials, plus maintenance of detailed records of field and grounds maintenance. Carries out field and grounds inspections and makes recommendations for regular upkeep and maintenance as needed. Stays current with university, NCAA, and PAC-12 policies/procedures.
10% SUPERVISION / LEADERSHIP Supervises Athletic Department workers (classified and student) in planning daily and weekly work procedures. Plans, assigns, and participates in and supervises work of university employees or contracted vendors engaged in the maintenance, repair, and general upkeep to ensure timeliness and completion of tasks while maintaining attractive, functional, and safe fields and ground areas. Evaluates regular work flow and appropriately disciplines and rewards employees based on clearly communicated performance standards. Responds to grievances and provides leadership and training for assigned employees. Conducts performance evaluations in accordance with university policies. Relieves co-workers and subordinates for vacation or during unplanned absences. Interviews prospective staff and establishes, disseminates, and monitors work/safety standards and takes appropriate disciplinary action when necessary.
5% RECORDS MANAGEMENT / POLICIES & PROCEDURES Maintains appropriate records that are relevant to maintenance functions such as: equipment inventory and replacement schedules, preventive maintenance schedules, health and safety inspections, and accident reports. Develops procedure manual for routine maintenance work, hazardous waste, MSDS information and annual/new events activities occurring in department facilities. Reviews and/or recommends proposed changes in department policies and procedures impacting maintenance and operations of the facilities. Participates in post-event evaluations and provides a written report following an event when necessary.
5% FACILITY READINESS Monitors and evaluates the performance of contracted vendors such as maintenance and outside contractors to ensure minimum disruption of facility operations. Initiates corrective measure, where required, to ensure a high standard of facility readiness and cleanliness.
5% BUDGET Assists in budget development. Monitors time sheets and keeps cost records of work performed. Makes cost estimates. Prepares progress reports. Provides recommendations for capital budget projects and strategic planning.
5% STAFF DEVELOPMENT Attends regularly scheduled meetings to report on daily functions and project progress to identify and discuss problems and to resolve any staff schedule or work problems. Initiates and participates in developing work related workshops and service training sessions for staff.
Certificate in Turf Management or Associates degree in Athletic Field Maintenance, Turf Management, or related degree from an accredited University.
One (1) year of experience in performing Turf Management on athletic, recreation or golf course OR Two (2) years of experience in performing grounds maintenance and repair tasks on athletic, recreation, golf course or similar.
Must be able to secure a State of Oregon herbicide and fertilizer application license within 90 days of hire.
Oregon Department of Agriculture Public Pesticide Applicator License Categories required:
801 – Ornamental & Turf Insecticide and Fungicide
802 – Ornamental & Turf Herbicide
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSUStandard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
Bachelor’s degree in Horticulture, Turf Management or related field.
Two (2) years of experience in performing Turf Management on NCAA Division I athletic competition fields.
Previous supervisory experience.
Experience and ability to integrate contracts into overall maintenance and repair contracts.
Effective communication skills, both written and spoken form.
Ability to work with staff and students from a variety of diverse backgrounds.
A demonstrable commitment to promoting and enhancing diversity.