Assistant Athletic Director/Unit Business Officer (8146)
Posting Number: req983 Working 12 months per year Non-classified Staff Finance and Administration Pocatello - Main
Primary Purpose The Assistant Athletic Director/Unit Business Officer will provide a full range of duties including business, fiscal/budget management, strategic and operational planning, human resources management, and student athlete support. This includes resource planning, budget control, financial analysis, and fiscal oversight of instructional and/or research programs, space administration, and organizational and operational improvements, in addition to serving as a critical conduit of transparent information.
This is a direct reporting relationship to the Assistant Vice President for Budget, Planning, and Analysis with a dotted-line to the Athletic Director. The position may supervise financial technicians, accountants, and other staff in support of their work.
FINANCIAL MANAGEMENT In collaboration with senior leadership, manages the fiscal and business operations of the athletics department, including the development and oversight of NCAA policies and requirements, internal financial management processes and systems, forecasting, reporting, and fund administration. Specifically, the position will perform the following duties:
As directed by leadership, facilitate and monitor short and
longrange expense planning, allocate funds and advise on unplanned obligations.
Establish and/or oversee department business office processes, including accounting, grant and contract administration, payroll, purchasing, information technology resources, and equipment management, to assure compliance with agency guidelines and University policies.
Investigate and analyze data to perform complex reporting tasks, maintain accurate data resources, prioritize projects, and make appropriate decisions.
ATHLETICS MANAGEMENT Responsible for the day-to-day management of financial, budgetary and related functions within the department including the supervision of all financial activity to insure compliance with State and University regulations.
Prepare budgets, reports and management information for each sport program and support groups within the department of intercollegiate athletics. Meet regularly with coaches and leadership to monitor spending and execute a sound fiscal decision making process.
Prepare and complete NCAA Financial Report, EADA Report and fulfill other NCAA and Big Sky financial reporting requests.
Monitor and oversee scholarship equivalencies to ensure that all sports adhere to limits.
Approve athletic aid and oversee its distribution and allocation.
Serve as the internal liaison with office of budget, planning, and analysis; campus controller; accounting and purchasing departments for all athletics' purchasing and business operations.
Coordinate all of the department's university purchasing processes and related reporting and reconciliation.
Maintain confidential records and files essential to office operations.
Oversee athletic insurance process including acquisitions of policy and claims payment procedures.
Evaluate best practices and maximize system functionality to support analysis.
Support the Athletic Director with management information, forecasting, and counsel on financial planning and decisions.
Provide leadership and supervision for game day events and special projects as assigned.
HUMAN RESOURCES AND PERSONNEL ADMINISTRATION In concert with senior leadership and in coordination with the Offices of Human Resources and the Office of Equity and Inclusion, facilitates the effective management of human resources while supporting a strong commitment to business ethics and workplace diversity in the unit(s). Specifically, the position:
Advises on the recruitment, hiring, and personnel management practices of faculty and staff within units and ensures compliance with University policies as well as state and federal regulations and procedures.
In concert with unit(s) leadership, is responsible for the organizational design and oversight of personnel operations, including appropriate staff responsibility delegation, productivity assessments, and professional development.
Assists the unit(s) leadership in the evaluation and determination of salary and resource commitments and assesses the financial and programmatic impact of new hires.
BUSINESS MANAGEMENT AND STRATEGIC PLANNING In collaboration with unit and senior leadership, researches and presents information on services, operations, and program productivity. Specifically, the position:
Provides key analytical support evaluating and recommending the fiscal and operational impact of departmental activities, programs, and external affiliations on current and future operations.
Anticipates significant resource issues, identifies and pursues opportunities to improve efficiencies, and presents information and analyses so personnel have the opportunity to respond proactively to problems and opportunities.
Provides guidance and oversight in the development, implementation, and modification of the budgets and financial processes to ensure they meet the administrative and programmatic needs of the units, ensure proper internal controls, and are consistent with campus and University principles, policies, and procedures.
The successful candidate should possess the following qualifications:
Bachelor's degree, and five years of experience in budget, accounting or finance roles
Experience planning, implementing or assisting with budget analysis and proposal preparation
Experience working in a hands-on environment utilizing high-level computer skills within Microsoft Office Suite
Excellent oral and written communication skills
Preferred Qualifications The University may show preference to candidates that possess the following:
Eight or more years of experience in budget, accounting or finance roles
Experience working in Higher Education
Experience working in Intercollegiate Athletics
Knowledge of NCAA rules and policies
Experience directly supervising staff and managing staff development
Related Master's Degree or Professional Certificate (i.e. MBA, CPA, M.S. in Accounting, Finance, etc.)
Experience with Banner or other Enterprise Resource Planning (ERP) systems
Please submit the following documents with your application: CV/Resume, Cover Letter and a list of three (3) professional references with contact information.
Priority consideration will be given to applications received by February 23, 2020. However, the position will remain open until filled. Salary has been approved from $70,000 to $95,000 annually, commensurate with education and experience. Includes a competitive benefits package. Offers of employment may be conditional pending successful completion of a background investigation.
Idaho State University is an equal opportunity/affirmative action employer. We have an institution-wide commitment to inclusion and diversity and encourage all qualified individuals to apply. Veterans' preference. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.