Reporting to the Senior Associate AD for Finance & Administration, the Athletics Travel Coordinator will manage the planning and booking of team and individual travel for Temple’s varsity athletic programs and athletics administration staff. The Athletics Travel Coordinator also performs other duties as assigned.
Work with coaches and administrators to coordinate travel arrangements, according to team and individual needs and preferences.
Leverage expenditures throughout department to negotiate rates with airlines, charter bus companies, hotels, rental cars, etc. to maximize budgeted travel funds.
Manage and reconcile team travel credit card and debit card programs.
Work with vendors to correct billing issues when necessary.
Ensure that travel needs are met within the constraints of the travel budget.
Complete travel reconciliations to confirm accuracy and ensure that departmental travel policies are followed.
Research on optimal travel alternatives and suggest cost saving measures.
Use travel expense and budget data to prepare reports in an effort to assist administration with future budget planning and decision making.
Conduct occasional site visits in order to provide coaches with destination-specific information such as restaurants, points of interest, competition site accessibility, etc.
Assist travelers with after-hours travel issues and emergencies.
Required Skills and Abilities:
Demonstrated competence with the Microsoft Office package.
The ability to manage several tasks and/or projects simultaneously.
Strong organizational skills, interpersonal skills, and a commitment to customer service.
Ability to work flexible hours, including evenings and weekends.
Ability to work well in a fast paced, ever changing environment.
Strong integrity and character who shares a commitment for knowing and complying with NCAA, Conference and University rules.
Required Education and Experience:
Bachelor’s degree. A minimum of 3 years of previous experience coordinating group and individual travel, negotiating and relationship building with vendors, and managing travel budgets. An equivalent combination of education and experience may be considered.
Master’s degree. Experience working as a travel coordinator or working with the business and travel operations of a NCAA Division I institution strongly preferred.
Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
To apply for this position, please visit our website at http://www.temple.edu/hr/departments/employment/jobs_within.htm. Please apply to Requisition # 19003638. All applicants must apply online through Temple University Human Resources in order to be considered.
Internal Number: 19003638
About Temple University
Temple University is located in Philadelphia, PA and competes at the NCAA FBS level as a member of the American Athletic Conference.