Professional Academic Advisor/Athletics Eligibility Coordinator (Student Services Professional III) Sonoma State University
Job ID: 104899 Location: Sonoma State University (Rohnert Park, CA) Full/Part Time: Full-Time Regular/Temporary: Regular
Department Name The Advising Center
Salary and Benefits The anticipated starting salary placement depends on qualifications, experience and salary budget, and will not exceed $4,879 a month.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.
Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on September 6. Please refer to the Application Process section of this posting for additional details.
Conditions of Employment This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period.
Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Sonoma State University is an NCAA Division II member and part of the California Collegiate Athletic Association (CCAA), Western Water Polo Association (WWPA) and the Pacific West Conference (PacWest).
Under general direction of the Director of The Advising Center, the Professional Academic Advisor/Athletics Eligibility Coordinator is responsible for working as a team member with fellow Professional Academic Advisors and performs a wide variety of generally complex Student Services Professional work by providing comprehensive academic and eligibility advising services to student-athletes. This includes collaborating with student-athletes on their individualized educational pathways; creating academic plans and schedules; supporting students in making decisions concerning their learning experiences, academic goals, persistence, and timely graduation; and assisting in declaring majors/minors - all in conjunction with monitoring continuing academic eligibility and progress toward degree as outlined by the NCAA. The incumbent works collaboratively with other Professional Academic Advisors, university staff, faculty, administrators, and coaches to support the educational experience of the students, as well as perform other activities related to student success and advising. The incumbent applies a high degree of judgement in order to ensure compliance with NCAA, conference, and institutional rules and regulations.
Major duties of the position include, but are not limited to, the following: - Provide direct academic advising to all continuing, rostered, lower-division student-athletes regarding degree requirements, academic standing, appropriate course selection, relevant policies and procedures, e-advising tools, and campus resources. - Provide direct eligibility advising to all continuing, rostered student-athletes regarding progress-towards-degree and support the certification of eligibility with respect to the academic and general requirements of NCAA Bylaw 14. - As needed, support the direct service provided by The Advising Center. - Coordinate and support projects within The Advising Center. - Help lower-division student-athletes identify, define, develop, and assess realistic and individualized educational pathways and academic plans. - Actively participate in initiatives, campaigns, outreach, and events related to student success and advising. - Assist student-athletes to engage in their learning experiences, develop accountability for their decisions, and cultivate an understanding of how those decisions impact their success. - Provide comprehensive advisement to student-athletes through the various pathways to declare or change a major/minor, as well as outline the eligibility implications of these pathways. - Closely monitor scenarios, and identify opportunities to develop, implement, measure, and improve academic success strategies. - Work closely with university partners to ensure that student-athlete inquiries are strategically coordinated and addressed in a timely manner, while supporting academic integrity and policies. - Provide holistic, proactive, and meaningful guidance for student-athletes on acclimating to their new academic lifestyle and building supportive personal environments and best practices to facilitate their student success. - Empower student-athletes to create and maintain effective connections within Sonoma State University. - Maintain confidential and objective advising records and student evaluations. - Participate in Orientation as a member of The Advising Center - Coordinate the advising of student-athletes during orientation, including facilitating the Get in the Game workshops, as well as collaborating with Academic Affairs, the Math Department, the English Department, and the Center for Transfer and Transition Programs on the pre-enrollment/block scheduling of student-athletes. - Participate on department, division, and campus advisory committees and task forces as appropriate. - Work with student-athletes to help them identify problems, think through the implications of alternative solutions, evaluate past occurrences, and reach appropriate conclusions and decisions. - Assignments requiring the application of a generally high degree of judgement, tact, persuasiveness, imagination, professional skills, and knowledge in academic advising, as well as a general understanding of the interrelationships and the need for coordinated action within the department, division, and university. - Considerable administrative planning to recognize specific program needs, then develop and present creative solutions that integrate approaches across organizational lines. - Coordinate and assist in efforts to support staff and faculty across campus, as well as share insight and expertise on areas and student groups within the purview of The Advising Center. - Coordinate and facilitate the Priority Registration program for student-athletes. - Provide limited support in the preparation of academic data for institutional, conference, and NCAA reports, as well as for assessment purposes. - Provide limited academic and eligibility advising to all prospective student-athletes. - Provide detailed academic and eligibility advising to prospective student-athletes who have been offered athletics-aid.
Performs other duties as assigned.
Duties take place primarily in an office setting located at Sonoma State University, however may include working indoors and outdoors when necessary to support the department. The normal work schedule is Monday through Friday aligned with regular campus hours. As an exempt employee you have some flexibility in your schedule, however, you must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Your specific start time is determined by your Appropriate Administrator. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance, as is determined by the Appropriate Administrator. The position may require occasional travel, by automobile and airplane, and the incumbent must be able to work some night and weekend hours with overnight stays.
Qualifications Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred, but is not required. This position requires the equivalent to graduation from a four-year college or university in a related field, including upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related. A master's degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of work experience.
Thorough knowledge of the principles or individual and group behavior, and the ability to articulate the purpose of Student Affairs, student success, and academic advising programs. General knowledge of the practices, procedures, and trends in Student Affairs, student success, and academic advising programs, with demonstrated experience and knowledge of programs and resources that support the persistence and academic success of college students, particularly at risk student populations. General knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities which the position is assigned. Intermediate proficiency with computers and Microsoft Office (Outlook, Word, Excel) required. Knowledge of databases and student information systems. PeopleSoft preferred. EAB-SSC Navigate preferred. Bilingual in English/Spanish highly preferred.
This position also requires the following abilities: - General knowledge of the practices, procedures and trends in intercollegiate athletics, NCAA bylaws, and eligibility rules, policies, and procedures. - Interpret and apply program rules and regulations. - Use initiative and resourcefulness in planning work assignments. - Advise students individually and in groups on complex student-related matters. - Demonstrate multicultural competence through knowledge, skills, and abilities. - Ability to be innovative and open to researching and implementing current academic advising best practices. - Strong oral and written communication skills, including excellent customer service skills. - Adhere to strict confidentiality requirements and ethical standards. - Carry out a variety of professionally complex assignments without detailed instructions. - Establish and maintain cooperative and collaborative working relationships with a variety of individuals. - Coordinate and prioritize multiple, completing tasks to meet project deadlines. - Work effectively both independently and as part of a team. - Must be able to accept constructive feedback and work cooperatively in group situations. - Be flexible in handling change and challenges. - Think critically and stay focused under pressure. - Work in a fast-paced environment. - Develop positive interpersonal relationships with students, faculty, staff, and community members. - Learn and effectively apply a variety of state, federal, CSU, and SSU policies and procedures. - Independently plan work, solve problems, and use sound judgment to take action. - Make decisions within established parameters, regulations, and guidelines; and recommend changes in procedures to address student support needs.
Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must be able to accept constructive feedback and work cooperatively in group situations.
Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Application Process Click the "Apply Now" to apply to this position, materials submitted with your application will not be returned. For questions related to the application process, please reach out to Human Resources (firstname.lastname@example.org | 707.664.3100).
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters)
In your cover letter, please describe your understanding of how a Professional Academic Advisor can support the NCAA Division II positioning statement: "Life in the Balance" and/or their brand enhancement slogan: "Make It Yours."
2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
The ADA Coordinator is available at 707.664.2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of t.o.b.a.c.c.o products, such as smokeless t.o.b.a.c.c.o, the use of e-cigarettes and similar devices, are prohibited.