The Department of Athletics is seeking an Assistant Athletic Director-Business Ops. This is a full-time (1.0 FTE), 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Athletic Director.
The mission of the OSU Department of Athletics is to Go Build Excellent, Authentic, Visionary Student-Athletes (GO B.E.A.V.S.).
The purpose of this position is to manage and oversee all day-to-day operations of the Athletic Department Business Office, including accounts payable, accounts receivable, travel and medical related revenues and expenses. The Assistant Athletic Director (AD) provides direction and oversight to the Athletic Business Office staff regarding the preparation and authorization of all revenue and expenditure entries. This position partners with the CFO in annual budget development, preparation and monitoring, as well as other related duties. The Assistant AD administers financial reporting including NCAA audit, Department of Education EADA (Equity in Athletics Disclosure) report and NCAA EADA reports. This position directs segments of business operations for assigned unit of operation in support of OSU’s goals and mission. May establish, implement and/or evaluate organization’s goals/policies.
Decision Making/Guidelines: Requires knowledge of Oregon State University, Oregon Public University’s Collective Bargaining Agreement, Athletics, NCAA, and PAC-12 policies and procedures and accounting guidelines. Works independently to resolve complex, non-routine issues and offers solutions and strategies to the Athletics Business Office staff.
This position may sign as the budget authority for all units within Athletics, and therefore must understand the entire financial picture of the department. Has the authority to make exceptions to departmental policies and make departmental budget exceptions. Reports on budget status and makes recommendations to the CFO and other Athletics senior staff on a regular basis. May act on behalf of the CFO in their absence. Decisions may impact the Department of Intercollegiate Athletics and Oregon State University as a whole.
This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities.
Position Duties: 35% DEPARTMENT BUDGET OPERATIONS Partners with the CFO in building the entire athletic department operational budget. This position will be tasked with maintaining and monitoring the online budget process for the department. Has budget authority and will be responsible for approving expenses for all units within the department, as well as authorizing purchases based on individual budgets within units. Balances monthly departmental internal reporting and annual external reporting, such as the U.S. Department of Education gender equity report, the NCAA EADA (Equity in Athletics Disclosure) report, and the PAC-12 post-season expense reimbursement reporting. Leads the annual NCAA Agreed Upon Procedures process by analyzing current processes, preparing reports to assist CFO; makes recommendations based on analysis of current audit practices. These responsibilities will lead to decisions that can impact both the department, and the University as a whole.
15% HUMAN RESOURCES Assists Deputy Athletic Director and CFO in recruitment/onboarding process. Maintains CHC (Criminal History Check) database.
15% STRATEGIC PLANNING Provides recommendations to CFO regarding the strategic plan of the unit. Independently analyzes policies and procedures, makes recommendations and implements changes that result in turnkey, efficient, and streamlined processes for coaches and administrators as well as others, within guidelines set forth by OSU, NCAA and the PAC-12.
15% LEADERSHIP / SUPERVISION Provides supervision and leadership to assigned staff. Provides, assigns, and approves lead work. Disciplines and rewards employees, as necessary, and responds to grievances. Hires, fires, and executes performance evaluations for assigned staff. Independently works to resolve issues and provide options and recommendations to staff as issues arise in the day-to-day operations of the Athletics Business Office. Serves as a member of the senior staff in the Athletic Department and actively participates in meetings resulting in potential policy changes and overall strategic planning for the department. Will be expected to work in collaboration with internal partners such as: Athletic Department Administration, Sports Information, Coaches, Business Center HR and Finance staff, PCMM (Procurement and Contracts Material Management), Risk Management, BAFF (Business Affairs), Central HR and HR Compliance, Internal Audit, and Capital Planning. This position will also be expected to work with external groups such as: opponent Athletic Department staff, NCAA, PAC-12 Office, and OSU Foundation.
10% TRAVEL BUDGET PAYABLES Oversees, manages, analyzes, and can assist in processing departmental travel payables to include transportation, hotels, caterers and other contractors as necessary. Analyzes current spending and recommends changes that may positively impact departmental spending by negotiating economies of scale. Provides reports to CFO and analyzes current spending to determine efficient use of travel vendors.
5% GAME CONTRACTS Works with coaches, team administrative/operational staff, and sport administrators on game schedules. Writes and executes game contracts for both home and away contests. Partners with OSU staff, PCMM, and opponent’s administration in negotiating game contract business points, as well as resolving issues that may arise relating to contracts.
5% OTHER Other duties as assigned by the CFO.
Bachelor’s degree in Business, Finance or Accounting.
Three (3) years of experience in an NCAA Athletics Business Office.
Business operations management experience.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred (Special) Qualifications:
Master’s in Business Administration (MBA) or related field.
Experience in an NCAA Division I college Athletics Business Office.
Experience with EADA report NCAAAUP.
Able to communicate in both written and verbal form.
Able to multi task in a fast-paced environment.
A demonstrable commitment to promoting and enhancing diversity.