Required Qualifications (as evidenced by an attached resume):
Bachelor’s degree (foreign equivalent or higher). Five (5) years of full-time experience in athletic administration, collegiate compliance area, conference office and/or NCAA office. Experience enforcing NCAA Policies and Procedures to maintain Compliance with NCAA, Conference and Institutional rules.
Master’s or Law degree (foreign equivalent or higher). Basic familiarity and understanding of NCAA Compliance Assistance software. Played a Division I, II or III sport, coached in collegiate athletics or as a staff member in a collegiate athletic program. Experience managing sports programs. Experience in a higher education setting. Experience in a Division I program. Staff supervision experience.
Brief Description of Duties:
The Associate Athletic Director for Compliance will report to the Director of Athletics and will be the person responsible for ensuring that the University’s Athletic program adheres to all rules and regulations set forth by the NCAA and conference offices. This person will review, monitor and report the determination of student-athlete eligibility, navigate the NCAA Clearinghouse process, as well as providing interpretations, updates on NCAA legislation and rules education to the various athletic department constituencies. The Associate Athletic Director is also responsible for producing, modifying and enforcing all policies and procedures for maintaining compliance with NCAA, conference and institutional rules. He/she will also investigate and report on possible violations of NCAA rules and assist in implementing any and all infractions. In addition, he/she will assist in the oversight of “NCAA Certification” recommendations and action plan implementation on an annual basis. In addition, on a daily basis, this position will directly oversee sports programs. The ideal candidate will demonstrate the ability to operate in a fast paced environment. The selected candidate will have excellent analytical, organizational and communication skills.
Student-Athlete Eligibility: Review, monitor, and report the determination of student-athlete eligibility. Provide timely information regarding initial and continuing eligibility to coaches and appropriate administrative staff to avoid potential NCAA violations.
Department Administrative Responsibilities: Provide interpretations, updates on NCAA legislation, and rules education to the various athletic department constituencies. Conduct ongoing rules education meetings with coaching staffs, administrative staff, and boosters to provide the best defense against inadvertent violations of rules.
Sports Program Supervision: The Associate AD will directly oversee various intercollegiate sport programs as assigned by the Director of Athletics and supervise the head and assistant coaches of those programs. The Associate AD will provide daily guidance for these coaches and programs in all aspects of program operations including (but not limited to) recruiting, scheduling, budget development and management, team travel, fundraising, and strategic planning. He/She will collaborate with the Director of Athletics and the Senior Management Team on comprehensive annual performance evaluations of all head coaches supervised.
Monitor Recruiting Activities: Supervise the awarding of National Letters of Intent and financial aid awards to student-athletes. Approve recruiting trips by coaches and evaluate required paperwork for official visits both prior to and following the conclusion of such trips. Act as liaison with Financial Aid for the awarding and processing of scholarships and National Letters of Intent. Confer with the Registrar’s Office and Admission Office on any issues affecting the recruitment of student-athletes.
Policy & Procedure: Produce and maintain an updated policy and procedure manual for coaches and other athletic personnel and boosters. Responsible for producing, modifying and enforcing all policies and procedures for maintaining compliance with NCAA, conference and institutional rules.
Playing & Practice Season: Approve and monitor each sport’s playing and practice season declaration.
Tracking: Assist in the monitoring and review process of current NCAA penalties as imposed on both the Athletics Department and specific sports programs as a result of past violations. Will require the development of a system to track compliance and to report implementation to the NCAA on an annual basis.
Reporting: Investigate and report on possible areas of concern and self-report secondary and/or major violations of NCAA rules.
NCAA Certification Process: Assist in the development of a master plan to ensure that recommendations are implemented from the most recent NCAA certification process. Will require coordination and follow-up between the Athletics Department and several departments on campus including the Office of Diversity and Affirmative Action, the President’s Office and the Academic & Pre-Professional Advising Center.
International and Transfer Student-Athletes: Responsible for understanding the changing complexities of the NCAA Clearinghouse specifically in reference to the increasing recruitment of international and transfer student-athletes. Will require extensive knowledge of the academic requirements of domestic four-year and two-year collegiate institutions as well as international high school systems.
Eligibility Waivers: Coordinate the submission of eligibility waivers and appeals to appropriate conference and/or NCAA office.
Other duties or projects as assigned as appropriate to rank and departmental mission.
This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. Evening and weekend work may be required at times.
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About Stony Brook:
Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
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