The function of the San Diego State University Athletic Facilities and Operations Department is to implement strategies to effectively manage and perform daily functions of all Athletic Department sanctioned events while maintaining and organizing the facilities in which these events occur. These functions include but are not limited to assisting with facility scheduling, setup and breakdown of all athletic department events, team practices, team competitions, and facility maintenance and improvement.
There are several facilities of which the Athletic Department is the primary user, and as such, is responsible for overseeing. These facilities include the Fowler Athletics Center, Jeff Jacobs JAM Center, Peterson Gym, Tony Gwynn Stadium, SDSU Softball Stadium, Aztec Tennis Center, SportsDeck, practice fields, and the Aquaplex.
The Facilities and Operations Assistant reports directly to the Assistant Athletic Director of Operations – Special Events & Projects, and serves as the assistant liaison for all functions pertaining to the Facilities and Operations department. The primary focus is on assisting with daily functions and responding to and addressing specific departmental event and facility needs. This position handles certain day-to-day tasks that deal with departmental administrative and clerical duties as assigned. Other responsibilities include assisting with the coordination of vendors and other external groups that help with organizing events; controlling inventory of various items; providing work direction to Facilities and Operations interns and student assistants; and assisting in training new departmental employees. Specific-sport game coordination includes sports as assigned. Game day management duties include various detailed tasks of preparation coordinated in a timely and efficient manner. Advanced planning and proper breakdown following the event are necessary.
Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic arithmetic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.
Preferred Qualifications and Specialized Skills
Experience in training and leading student workers.
One year of experience in an intercollegiate athletics environment, especially in a facilities/operations support role.
Ability to work in a fast-paced environment and make decisions in a timely and professional manner.
Ability to work a flexible schedule including evenings and weekends.
Ability to plan, organize, and schedule athletic activities.
Experience with Word, Excel, Access, Publisher, Outlook, ASTRA, Adobe CreativeSuite, Publisher, and/or Google Drive.
Experience with designing and distributing credentials.
Experience with athletic contest agreement preparation.
Ability to independently prioritize and handle work assignments.
Working knowledge of NCAA rules and regulations.
Working knowledge of budget policies and procedures.
Additional Salary Information: This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before 06/30/2020, with the possibility of reappointment and/or permanency. This position is designated non-exempt under FLSA and is eligible for overtime compensation.
Internal Number: 6974
About San Diego State University
San Diego State University is the oldest higher education institution in San Diego.
Since its founding in 1897, the university has grown to become a leading public research university. Each year, SDSU provides more than 35,000 students with the opportunity to participate in an academic curriculum distinguished by direct contact with faculty and an international emphasis that prepares them for a global future.
The Department of Athletics, utilizing the services of over 150 employees, is responsible for the intercollegiate athletics program at San Diego State University. Currently, there are 19 sport programs, approximately 550 student-athletes, and 17 offices in the department. The offices include the following: The Aztec Club, Administration, Athletic Medicine, Business Office, Compliance, Corporate Sales, Development, Equipment, Event Management/Facilities and Operations, Human Resources, Information Technology, Marketing, Media Relations, Strength and Conditioning, Student-Athlete Academic Support Services, Ticket Office, and Video.