Admin Asst. to provide administrative support for club sports, intramurals, and sports camps; and staff the reception desk by receiving visitors, answering the telephone, and contacting staff to confirm appointments. Will ensure a high level of customer service through consistent execution of DAPER and Institute policies and procedures. Responsibilities include assisting the manager of club sports and intramurals with managing the functions assigned; providing administrative organization and facilitating registration for camps; coordinating payments/reimbursements for intramural participants; supporting club sport and intramural student leaders with their daily functions; assisting with event planning and supervision of club events and intramural games as needed; reserving facility space and assisting with scheduling; managing documents and meeting schedules; assisting with program evaluation forms and participant feedback surveys; and assisting with overseeing interns and part-time workers. Reception duties will include contributing to the overall effectiveness and efficiency of department operations; assuring that the reception area is a welcoming space; coordinating mailing services, meeting reservations, and FedEx shipments; helping maintain databases; maintaining the supply room, printing areas, and kitchen; keeping records of budgetary and purchasing transactions for office supplies; and maintaining equipment sign-out records.
Requirements: At least three years’ direct/related experience in a customer service role, preferably in collegiate sports; strong computer skills; familiarity with email and electronic calendars; ability to independently organize and prioritize work, multitask, and carry out detailed procedures with minimal supervision despite frequent interruptions; tact and good judgment with confidential information; and a flexible approach to the work environment. General office management experience desirable. Bachelor’s degree preferred.
Employment is conditional upon successful completion of a background check.
MIT is an Equal Opportunity Employer. We strongly encourage diverse candidates to apply.
About Massachusetts Institute of Technology DAPER
The mission of MIT is to advance knowledge and educate students in science, technology, and other areas of scholarship that will best serve the nation and the world in the 21st century.
The Institute is committed to generating, disseminating, and preserving knowledge, and to working with others to bring this knowledge to bear on the world's great challenges. MIT is dedicated to providing its students with an education that combines rigorous academic study and the excitement of discovery with the support and intellectual stimulation of a diverse campus community. We seek to develop in each member of the MIT community the ability and passion to work wisely, creatively, and effectively for the betterment of humankind.