FLSA Status: Nonexempt Months Per Year: 12 Hours Per Week: 37.5
Position Description Seattle University is an independent, Catholic, Jesuit institution adjacent to downtown Seattle, and is seeking a dynamic and proven athletics department professional to serve as its Senior Administrative Assistant.
Located on Capitol Hill, one of Seattle's most vibrant neighborhoods, Seattle University is one of 28 Jesuit colleges and universities in the United States and currently enrolls more than 7,400 graduate and undergraduate students within nine schools and colleges. Seattle University is among the most diverse independent universities in the West: 40 percent of its students are from ethnically diverse backgrounds and students come from 60 nations and all 50 states.
The university's athletic program fields 20 Division I intercollegiate teams (9 men's and 11 women's) and is comprised of more than 340 student athletes. The Redhawks, Seattle University's athletic teams, compete in the Western Athletic Conference (WAC) in all sports and have an excellent track record of achievement both on the field and court and in the classroom.
GENERAL PURPOSE To provide direct administrative support to the Director of Athletics and senior staff of the Seattle University Athletics Department.
SUPERVISION RECEIVED Works under the general guidance and direction of the Director of Athletics.
ADMINISTRATIVE SUPPORT (75%) Manage the Athletic Director's calendar. Make travel arrangements for the Athletic Director. Respond to correspondence and telephone calls. Provide ongoing administrative support to Athletic Director and to senior staff as requested. Participate in meetings with the Director of Athletics and ensure execution of action items. Coordinate execution of strategic initiatives and special projects. Ensure effective communication of organizational strategies and goals internally. Coordinate and schedule department meetings and events, including rooms, technology and catering. Develop agendas, take notes, and distribute materials. Manage the O'Brien Conference Room calendar and scheduling. Maintain the T: Drive of the department.
HUMAN RESOURCES (25%) Serve as a liaison with human resources on personnel matters including reviewing job descriptions for all full time, part time and temporary employees, submit for approval and coordinate applicant interview and campus interviews. Process volunteer paperwork. Onboard new employees and follow new hire procedures. Plan staff events that support professional development and morale. Process paperwork for benefits. Ensure that staff complete all required annual trainings. Run monthly compliance report. Track the completion of annual performance reviews. Initiate IT requests and maintain staff workstation needs. Manage computer refresh program for the department and coordinate deployment of new devices. Prepare and process graduate assistant contracts. Coordinate job postings and gather applications while communicating with supervisors and Director of the Sports and Business Leadership program. Onboard new graduate assistants and act as a point of contact for those students. Schedule GA luncheons and coordinate guest speakers.
Qualifications TRAINING AND QUALIFICATIONS Bachelor's degree. Interest in sports administration and experience in administrative support. Enjoy working in a fast pace environment. Ability to communicate effectively with others on the telephone or in person. Strong writing skills. Ability to organize, prioritize and perform multiple tasks concurrently.
Seattle University, founded in 1891, is a Jesuit Catholic university located on 50 acres in Seattle's Capitol Hill neighborhood. More than 7,400 students are enrolled in undergraduate and graduate programs within nine schools and colleges. U.S. News and World Report's "Best Colleges 2017" ranks Seattle University 8th in the West among universities that offer a full range of masters and undergraduate programs. Seattle University is an equal opportunity employer.
In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals whose differing backgrounds, beliefs, ideas and life experiences will further enrich the diversity of its educational community.
Application Instructions Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified.