The Administrative Assistant is a part-time, hourly position. Responsibilities are outlined below and include other duties as assigned. The ideal candidate will be in the office four days per week for a total of 16-20 hours. The position will pay $17-$19 per hour, commensurate with experience.
Answering the phone and responding to voicemails
Handle incoming and outgoing mail and shipments as needed
Managing the Info email address
Maintain office calendar and coordinate meetings and conference calls
Ordering office supplies in a timely fashion and within budget
Prepare requested documents and reports as requested
Book staff travel
Prepare and monitor invoices
Update receivables and prepare weekly deposits in Quickbooks
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Prepare meeting minutes
Organize and maintain files and documents
Perform additional administrative duties as assigned
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office & Quickbooks
Basic accounting skills
At least 2-3 years of experience in an administrative role
Collaborative, can-do attitude
High school diploma or equivalent; college degree preferred
Additional Salary Information: $17-$19 per hour, based on experience
About National Association of Sports Commissions
As the non-profit 501(c)3 trade association for the sport tourism industry in the United States, the NASC is the most essential resource for sports commissions, sports destinations, vendors, and sports event owners. We believe sport tourism and the events that our members own and host have the power to transform society for the better. Our passion is to help sport tourism professionals achieve previously unimaginable levels of performance. We do this by nurturing a community of smart, creative, and interesting people: our members.
Our organizational members are sports commissions, destination marketing organizations (DMOs), parks and recreation departments, chambers of commerce, national governing bodies (NGBs), multi-sport organizations (MSOs), and vendors to the sport tourism industry. More than 2,500 individuals from more than 700 member organizations lead, manage, and execute sports events of all shapes and sizes - from bowling tournaments to the Super Bowl and U-12 girls soccer tournaments to the Women's World Cup. Together, they create opportunities for athletes young and old to participate in the sports they love and lead healthy, active lifestyles.