Under the direction of the Assistant Director, Human Resources, the HR Generalist will provide full-cycle human resources support to the department, act as the initial point of contact for most human resources inquiries and serve as a resource to coaches and staff on human resources policies, procedures, and practices. Will work closely with the Assistant Director to implement best practices in facilitating the human resources goals and priorities for the department. Responsibilities are varied and complex requiring a high degree of confidentiality, discretion, independent judgment, and initiative.
Your responsibilities will include: Employee Relations: First point of contact for basic employment problems; collaborate with the Director, Human Resources and/or Assistant Director, Human Resources on all employee relations concerns
Assist in the development of effective organizational change around staffing structure, titles and transaction processes
Recruiting & Employment: Collaborate with department hiring managers to draft job descriptions and evaluation criteria, review/update job postings to ensure alignment of objectives and budget
Process all job postings on both the Stanford Careers website and external sites
Administer background checks in accordance with University policies
Process application materials, answer complex inquiries, complete candidate screening, facilitate interviews, conduct feedback calibration and deliver communications between candidate and department
Complete pre-hire steps necessary to onboard a new employee
Payroll/HRIS: Serve as point of contact for payroll inquiries for all exempt, nonexempt, temporary, casual and student employees for assigned areas
Process and reconcile personnel-related financial transactions for all staff, including salary actions for staff, students and contingent workers
Process payroll transactions for new hires, termination, one-time payments, salary advances, bonuses, late payments, step increases, etc.
Administer paychecks bi-monthly. Distribute hard copy checks to department staff, when necessary
Investigate and resolve all payroll errors
Leaves of Absence: In coordination with the Disability and Leave Services (DLS) Coordinator, manage short and long-term disability, Workers’ Compensation and leaves of absence cases
Maintain ongoing communication with DLS group, claims administrators, vendors, managers and employees throughout process
Engage Director, Human Resources in complex, sensitive or high-risk situations Administrative Duties:
Create and maintain up-to-date files: personnel, worker's compensation, confidential, leave
Manage gostanford.com online directory and email group lists Assist with morale efforts: holiday party, tailgates, monthly birthday celebrations, etc.
Additional duties as assigned.
To be successful in this role, you will bring:
Associates’ Degree and two years of relevant experience, or a combination of relevant education and experience
Dynamic, friendly, engaging and high-energy personality
Demonstrated interpersonal skills and understanding of group dynamics. Successful track record of establishing credibility and trust with a diverse client group
Strong analytical, critical thinking, problem solving, judgment, and influencing skills
Ability to maintain confidentiality, tact, and diplomacy
Excellent oral and written communication skills; ability to prepare clear and concise reports and deliver formal presentations or training
Demonstrated proficiency with business applications, such as Microsoft Office Suite (particularly Excel), PeopleSoft applications, Taleo, and Oracle Financials
In addition, our preferred qualifications include:
Bachelor’s Degree, and two years of relevant experience, or a combination of relevant education and experience preferred
PHR or SHRM-CP certified, strongly preferred
Previous experience in an NCAA D1 Athletics Department
Previous experience in a complex, dynamic, fast paced and high-volume environment
Knowledge of, and experience with, California labor laws, is helpful but not necessary
Internal Number: 81705
About Stanford Athletics
Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) supports the nearly 900 student-athletes who compete on the 36 intercollegiate athletics teams sponsored by the university. DAPER also supports the campus physical education, recreation and wellness initiatives. Stanford’s intercollegiate athletics department is seen as the premier athletics program in the country, achieving the highest levels of success both in the classroom and on the field. The core tenets of the Athletics Department culture—“The DAPER Way”—are: Embrace scholar-athleticism, Pursue and revere excellence, Lead with courage, and Work cohesively. All department actions and employees are guided by these principles.