Experience with transfer credits, degree audit and graduation processes.
Thorough understanding of University academic policies particularly those related to curriculum and graduation processes.
Seven years of experience in registration, advising, admissions or NCAA compliance.
Serve as the responsible Certification Officer of academic eligibility for student-athletes as well as maintaining accurate residency status for in-state, out-of-state and certain international students for the university.
The Assistant Director is responsible for obtaining, evaluating and documenting the academic credentials for approximately 350 student-athletes in accordance with Institutional, NCAA and Conference eligibility requirements.
Collaborate with the Athletics Academic Center, the Office of Athletic Compliance, the Office of Admissions and the Office of the Registrar regarding student-athlete academic matters.
As the primary certification official, will participate with various offices in assuring that student-athletes meet all NCAA eligibility requirements as related to enrollment and academic progress towards graduation, as well as monitor student academic profile information, student registrations, grades and degree records.
Will verify Athletic Academic Progress Rates and Graduation Success Rates as required by the NCAA and serve as the certifying official outside of the Athletics Department.
Will demonstrate commitment to and compliance with University and Department of Athletics policies and procedures as well as Conference and NCAA constitutions, bylaws, legislation and regulations in all job functions noted below, and in conjunction with the Office of Athletic Compliance, provide guidance on all academic eligibility rules and regulations to relevant University constituents.
Review and certify the NCAA practice and competition eligibility for student-athletes each semester.
Certify all student-athletes including midyears, transfers, international students, and graduate students.
Assist with initial eligibility for incoming student-athletes and transfer students.
Update student-athlete information in Compliance Assistant and Banner software systems.
Keep accurate records and assist with statistical information and reporting required for NCAA and institutional academic reporting projects.
Monitor and report on student records to include incomplete grades, grade changes, full-time enrollment status, added/dropped courses, course withdrawals, and repeated courses.
In conjunction with athletics, ensure that student-athletes academic course schedules are maintained in accordance with University, NCAA and member conference regulations.
Track and acknowledge withdrawals for student-athletes and verify all leaves of absence.
Monitor and document changing student-athlete profile information including curriculum, college, major, minor, concentration, etc. Identify and alert staff of potential eligibility issues and infractions involving student-athletes in collaboration with appropriate offices.
Manage Student-Athlete Registration.
Work with athletic staff to ensure athlete coding is accurate. Work toward efficiency of using degree audits in the University’s degree audit system, Degree Works, which has an athletic compliance component.
Assemble necessary documents, identify curriculum requirements and review degree audits in Degree Works for progress towards degree.
Work with the academic colleges to verify degree requirements including credits needed for degree, review individual updates to Degree Works or curriculum (substitutions and waivers) to determine if student-athletes are meeting satisfactory academic progress.
Maintain and update a detailed policies and procedures manual for athletic eligibility in conjunction with Office of the Registrar and the athletic support offices.
Prepare periodic eligibility reports for the various departments.
Maintain accurate NCAA eligibility records and files on each student-athlete.
Compile data, research and prepare reports in a timely manner for the NCAA and other entities.
Attend NCAA seminars, conferences and training as related to student-athlete eligibility. Keep up-to-date with NCAA rules and regulations regarding eligibility standards.
In conjunction with the Athletic Compliance Office, oversee the educational efforts of university staff and student-athletes on NCAA academic eligibility rules and regulations.
Adhering to Texas law for residency for Texas public institutions, oversee the residency process for both undergraduate and graduate students to determine which students are eligible for in-state tuition.
Using information from ApplyTexas and THECB’s Core Residency Questionnaire, oversee the process to make the initial and final decision for residency status.
Determine appropriate deadlines and required documents and update detailed policies and procedures for the University’s residency processes.
Guide students to information on how to establish residency in Texas as appropriate.
Oversee the Air Force and Army ROTC Crosstown cadet admission file creation and course enrollment processes.
Oversee Border County Program and the process to make the final decision for program eligibility.
Supervise and manage a staff of two professional staff members and must maintain the professional standards for decorum and efficiency expected of a higher education institution.
Five years of experience in registration, advising, admissions or NCAA compliance, preferably at a Division 1 institution.
Working knowledge of BANNER student information system and Degree Works or other degree audit program.
Experience with an NCAA academic eligibility system and Microsoft applications, particularly Excel.
Experience creating detailed policies and procedures.
Attention to detail and organization, time-management, strong analytical and reasoning skills.
Ability to work effectively and collaboratively with various college and external constituencies.
Ability to communicate effectively, both written and orally.
Proven ability to operate under pressure and meet deadlines.
Internal Number: 10186
About University of Texas San Antonio
The University of Texas at San Antonio serves the San Antonio metropolitan area and the broader region of South Texas through programs and services offered from its three campuses: 1604 Campus, Downtown Campus and UTSA's Institute of Texan Cultures.With 28,688 students enrolled in 126 undergraduate and graduate degree programs, UTSA is the second-largest component in The University of Texas System and has been one of the state's fastest-growing public universities for much of the last decade.UTSA offers 63 bachelor's, 43 master's and 20 doctoral degree programs. With 10 doctoral programs and five more master's programs in the planning stages or awaiting final approval, UTSA is rapidly moving toward classification as a doctoral/research intensive institution. The university's three campuses provide access and opportunity for large numbers of historically underserved students. More than 56 percent of UTSA's students come from groups underrepresented in higher education. Many students are the first in their families to attend a college or university.
The University of Texas at San Antonio is an Affirmative Action/Equal Opportunity Employer. Women, minorities, veterans and individuals with disabilities are encouraged to apply.