The Business Office in the Department of Athletics is searching for a Business Office Manager. The primary purpose of the position is to manage and supervise the daily business activities of the Athletics Business Office (ABO) including, but not limited to, the following functions: IRIS/SAP workflow approvals, contract/invoice payments, procurement card (pCard) reconciliations, travel settlements, payroll entry/processing, prepaid debit card program, and general ledger reconciliations. The position also oversees the Athletics Cashier's Office including the handling of deposits, cash advances, and misc. expense reimbursements, as well as, comprising of a petty cash fund. The position assists in updating and training department employees on fiscal policies & procedures and monitoring and ensure compliance with such matters.
Review and approve business documents processed through IRIS/SAP including contract/invoice payments, procurement card (pCard) reconciliations, travel settlements, monthly and biweekly payroll, and other similar business transactions and activities.
Manage and supervise a collective group of six (6) full-time non-exempt workers. Develop a positive, productive and collaborative work environment through consistent engagement, process improvement initiatives, constructive guidance and feedback, and team-building principles. Evaluate staff on a regular basis and establishes goals & objectives for the business services unit. Discuss and interpret the application of university policies & procedures with business office staff.
Manage regular procurement card (pCard) program, group travel pCard program, prepaid debit card program (i.e. per diem cards), and athletics cashier's office. Reconcile petty cash fund and monitor cash advances.
Reconcile general ledgers on a monthly and year-end basis.
Update and train department employees on fiscal policies & procedures and monitor and ensure compliance with such matters. Attend available training courses provided by campus relating to IRIS/SAP system processes and functionality. Assist in the development and implementation of policies & procedures, process improvements, and other special projects.
Education: Bachelor's Degree in Business Administration, Accounting, Finance or similar field of study
Experience: Three (3) years of business office related experience
Knowledge, Skills and Abilities: Ability to effectively communicate and lead discussions with unit and department staff, campus representatives, and other external relationships; Knowledge of standard fiscal practices and business functions along with skills in utilizing software enterprise software solutions and Microsoft Office suite of products (with particular emphasis on Word, Excel, and Outlook); Knowledge of management techniques and ability to professionally manage a mid-size group of staff members; Ability to make progress on and/or complete multiple and varied responsibilities throughout a typical work day;
Experience: Five (5) years of business office related experience
Knowledge, Skills and Abilities: Knowledge of standard university, athletics department, NCAA, and other industry-related fiscal practices, policies and procedures, rules & regulations, etc.
Interested candidate must apply online at: https://ut.taleo.net/careersection/ut_system/jobdetail.ftl?job=18000000RB&tz=GMT-04%3A00
About The University of Tennessee Athletics Department