CU Boulder’s Office of the Registrar welcomes applications for an Assistant Registrar for Eligibility and Degree Services. This position is part of a team that provides accurate, innovative, and timely customer service to external clients of the Office of the Registrar for the purpose of fulfilling NCAA and Pac-12 Conference compliance requirements, including determining eligibility for practice and competition of the University of Colorado Boulder’s student-athlete population.
This role works closely with the Admissions office for transfer and international student eligibility. In addition, the Assistant Registrar is involved in daily operations, organization and management, planning, communication, student records, committee support and liaison services with other University units including, but not limited to the Department of Athletics.
In addition to serving as the primary eligibility officer for student athletes, the Assistant Registrar has oversight of degree and graduation services in the Office of the Registrar. This includes supervision of the graduation services coordinator, a keen understanding of curriculum and academic structure requirements/protocols, and ongoing review and improvement of graduation and degree posting services and business processes.
What your key responsibilities will be:
Academic Eligibility Compliance
Monitors and evaluates athletic academic eligibility to ensure compliance with the National Collegiate Athletic Association (NCAA), Pac-12 Conference and University bylaws, rules, regulations and policies that apply to prospective, entering freshmen, transfer, international and continuing student athletes. Responsible for working with the Admissions Office for transfer and international student eligibility. Serves as the primary resource for student-athlete eligibility, including oversight and distribution of student-athlete eligibility database and records, monitoring student-athlete academic reinstatement, providing and verifying information for Pac-12 reports and NCAA squad lists for all sports and updates as required. Prepares and submits the institution’s annual Academic Progress Rate Report, utilizing the NCAA database (CA) to upload to the APR data set. Responsible for maintaining ongoing spreadsheets in cooperation with the Faculty Athletics Representative for current and past APR records and future APR predictions. Communicates with campus personnel, including in the Department of Intercollegiate Athletics, on matters of eligibility of student-athletes and APR of teams.
Graduation Services Oversight
Supervision and oversight of degree and graduation staff and services, including business process improvement and quality control checks. Supervises one staff member who coordinates with academic schools and colleges to monitor degree candidate lists, maintain degree information in the student information system, post degrees to student records, develop the commencement program, maintain inventory of diploma/cover stock and ensure receipt by schools and colleges, etc. Identifies efficiencies in business processes, automating and developing functionalities in our SIS and ancillary systems, and collaborating with the degree audit unit to correct discrepancies in degree post information received from the colleges/schools.
What we require:
A bachelor’s or higher degree from an accredited 4-year institution of higher education.
Minimum three years’ experience working with NCAA Bylaws, specifically eligibility, Progress Toward Degree, and the Academic Performance Program (APR).
Experience competency with Microsoft Office applications, including Excel.
Experience evaluating education credentials.
Experience with NCAA Database Compliance Assistant (CA).
What you will need:
Demonstrated commitment to serve students, including students from diverse backgrounds.
Excellent verbal and written communication skills.
Excellent customer service skills.
What we’d like you to have:
Graduate studies and/or degree.
Five years’ experience working with NCAA Bylaws, specifically eligibility, Progress Toward Degree, and the Academic Performance Program (APR).
Supervisory experience with the ability to motivate and lead a diverse staff by defining goals and objectives, prioritizing, and meeting deadlines.
Demonstrated leadership, organizational and management skills.
Experience with PeopleSoft Campus Solutions, uAchieve (or other degree audit system) and web applications.
Experience with Jumpforward, or other NCAA academic eligibility system.
NAAC Certification, specifically Bylaw 14 and Bylaw 12.
Additional Salary Information: The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment.
Internal Number: 13433
About University of Colorado Boulder
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment.