Executive, Executive - Associate Athletics Director
General Statement of Duties:The associate director is responsible for assisting in the day-to-day direction and coordination of the intercollegiate athletic program of the university. This individual will serve on the department’s senior leadership team and provide input to all strategic departmental initiatives. The successful candidate will ensure that all departmental business operations and procedures are developed from best practices and in line with university policies. Reporting directly to the director, this professional position will have complete oversight of all NCAA compliance activities, collaborate with departmental staff and coaches, campus partners, external entities, vendors, and spectators regularly and must have the ability to prioritize projects, perform difficult tasks with precision and meet aggressive deadlines. Duties and Responsibilities:
Assists in planning, organizing, and directing the intercollegiate athletic program
Is responsible for all financial services operations including, but limited to:
All budget and financial services, including budget preparation and submission
Travel and meal allowances
Manages monthly ProCard transaction approvals for departmental employees
Prepares other financial reports as required by the university, MASCAC, LEC, NAC, CHC and all other organizations with which the university is affiliated
Oversees the collection of revenues from rentals, contracts, and other outside sources
Prepares and executes annual EADA and NCAA financial reports
Manages all aspects of student-athlete compliance, including annual NCAA reporting (graduation rates, etc.)
Provides direct supervision to the sports information operation
Provides direct supervision to the equipment room operation including: Brand management, including supervision of all activities associated with the equipment room
Provides game day administration as assigned
Assists and supports all fundraising and alumni engagement activities related to intercollegiate athletics
Assists in the preparation of departmental capital improvement projects
Participates in designing and administering assessment activities to foster continuous improvement and accountability related to areas of responsibility
Serves on committees as assigned
Utilizes Map-Works in support of student success
Demonstrated sensitivity to students, faculty, and staff of varying racial, ethnic, religious, gender, disability, sexual orientation, and socioeconomic backgrounds and learning styles
Serves as a positive role model and mentor for students and staff
Performs other duties as assigned
Master’s degree required
Thorough knowledge of NCAA Division III rules and regulations
Demonstrated ability to plan, organize, and supervise the work required to operate a successful intercollegiate athletic program
Strong financial background, including knowledge of accounting procedures and budget preparation
Excellent interpersonal and communication skills; both verbal and written
Proficiency using and integrating MS Office or similar products into the work environment
Ability to work a flexible schedule, including nights and weekends
Three years supervisory experience over three or more employees
Three years of experience in NCAA Athletics Compliance
Knowledge of liability issues as they apply to facilities and equipment
Current CPR / AED certification
Special Instructions to Applicants:
Please apply online and attach resume and cover letter.
Employment is contingent upon a completed background and CORI check satisfactory to the university. Internal candidates are not subject to background check.
EEO Statement: Salem State University is an equal opportunity/affirmative action employer. Persons of color, women and persons with disabilities are strongly urged to apply.
Additional Salary Information: Competitive an commensurate with education and experience.
Salem State University is a comprehensive, publicly supported institution of higher learning located approximately 15 miles north of Boston, Massachusetts. The university enrolls over 10,000 undergraduate and graduate students representing 27 states and 65 nations, and is one of the largest state universities in the Commonwealth of Massachusetts. Its mission is to educate and prepare a diverse community of learners to contribute responsibly to our global society.