Responsible for coordinating event planning activities, including reservation of facilities, event logistics, and allocation of resources and services.• Coordinates and assists with the planning, strategizing, and running University events.• Initiates and implements multiple events and activities, such as large meetings, community forums, cultural events, fundraisers, press conferences, and other specials events.• Consults with internal and external clients to discuss event needs and available resources.• Reviews and approves customer requests and may coordinate facilities scheduling services and support operations for University sponsored and related events.• Proposes facilities arrangements and resources to negotiate final arrangements; contacts outside agencies for requested resources.• Performs and supervises set-up of rooms to include decorations, ensuring the proper functioning of audio-visual and computer equipment, and assists with lighting and sound, as needed.• Prepares and disseminates scheduling forms.• Originates and reviews purchase requisitions, billings, IDTs and police services forms.• Develops appropriate documents and forms for facility reservation, set-up, and use.• Develops and monitors cash handling procedures.• Supervises information desk.• Maintains equipment inventory.• Performs other duties as assigned.
Bachelor’s degree from an accredited university.
Valid Texas driver’s license or ability to obtain within six (6) weeks of hiring.
One (1) year of experience in event planning or related activities, or
Three (3) years of experience in event planning with an Associate’s degree or 60 college credit hours.
Additional Salary Information: Commensurate with Experience.
The University of Texas Rio Grande Valley (UTRGV) was created by the Texas Legislature in 2013 in a historic move that brings together the resources and assets of The University of Texas at Brownsville (UTB) and The University of Texas-Pan American (UTPA) and, for the first time, makes it possible for residents of the Rio Grande Valley to benefit from the Permanent University Fund—a public endowme...nt contributing support to the University of Texas System and the Texas A&M University System.
The new university is home to a new School of Medicine and will transform Texas and the nation by becoming a leader in student success, teaching, research, and health care. UTRGV enrolled its first class in the fall of 2015, and the School of Medicine enrolled its first cohort in the summer of 2016.
The shared history of UTPA and UTB goes back to 1927, when Edinburg College was founded. In 1973, Pan American opened a second campus in Brownsville, which later became an independent institution of The University of Texas System in 1991. Over the years, the missions and the identities of these great institutions have continually evolved to serve the communities of the Rio Grande Valley.