Assistant Athletic Director, Sports Administration and Student Services
Santa Clara University
Department: Athletics Administration
Part Year: No
FLSA Status: Exempt
Standard Hours (hours per week):
The Assistant Athletic Director for Sports Administration and Student Services is primarily responsible the administration of select intercollegiate teams, student services, and serve as a liaison to various campus contacts to serve the coaches, staff and student athletes.
Essential Duties and Responsibilities:
A. Intercollegiate Program Administration
1. Supervise the Head Coach of the following programs subject to the discretion of the Athletic Director: Men’s and Women’s Rowing; Men’s and Women’s Tennis; Men’s and Women’s Water Polo.
2. Provide support services for assigned sports and assist those programs on a day-to-day basis.
3. Develop and implement intercollegiate program schedules within the context of consistency between programs and with financial and facilities resources available with each assigned coach.
4. Working with appropriate staff and monitoring adherence to the University and departmental budget policies and guidelines, recommends to Director financial FTE and other support levels required for each program and communicate resulting program expectations to all constituencies.
5. Approve intercollegiate schedules for assigned sports.
6. Work with the Assistant Director, Compliance & Student Services to ensure that NCAA requirements are met in the areas of scheduling, playing and practice seasons.
7. Staff each intercollegiate competitive event for assigned sports.
8. Monitor compliance with constitution, bylaws, and interpretations of the NCAA, WCC, other conference and University regulations and rules.
9. Assist assigned coaches in developing clear concept of recruiting needs. Work with appropriate staff and coaches to strategize new and improved recruiting materials and techniques.
10. Conduct annual performance reviews of head coaches of assigned sports and oversee the performance review process of assistant coaches.
11. Other duties as assigned. C. Student Athlete Services
1. Serve as advisor to the Student Athlete Advisory Committee (SAAC). Facilitate the group’s mission and goals, provide leadership skill development and supervise planned activities and programming.
2. Disseminate information to Department staff, coaches and student athletes about campus resources and programming
3. Coordinate student athlete postgraduate opportunities, including scholarship process.
4. Coordinate annual special events for student athletes, such as Welcome Back meeting, Senior Awards, Student Athlete Celebration, Bronco Bowl, etc.
5. Other duties as assigned. D. On-campus University Relations
1. Act as liaison to the Office of Student Life on issues relating to student athletes.
2. Act as liaison to Housing Service to coordinate preseason and intersession housing for student athletes.
3. Facilitate Career Development programming for student athletes in partnership with the Career Center such as Etiquette Dinner, Spring Career Center Session etc.
4. Serve on University, WCC and NCAA committees as designated.
5. Other duties as assigned. E. Championships and Events
1. Prepare bid packets for potential NCAA, WCC and other championship or special events.
2. Serve as tournament director for NCAA, WCC and other championship or special events for selected sports.
3. Monitor and maintain budget and reconciliation for events. F. Administrative Duties
1. Coordinate the hiring process for all direct reports assigned.
2. Assist with special projects assigned by supervisor or Athletic Director.
3. Other duties as assigned. GENERAL GUIDELINES 1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.
Provides Work Direction:
Will oversee head coaches of select intercollegiate teams.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• May be required to occasionally travel to outside customers, venders or suppliers.
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
• Mostly indoor office environment with windows.
• Outdoor events (games and other events)
• Offices with equipment noise.
• Offices with frequent interruptions.
• Understanding and commitment to the University’s vision for intercollegiate athletics.
• Strong interpersonal, oral and written communication skills and proven organizational ability required.
• Working knowledge of common computer programs including Microsoft Word, Microsoft Excel and email.
• Experience in budget planning and reconciliation
• Ability to serve as an articulate spokesperson for the University with key internal and external constituents.
• Ability to work independently and as a team player.
• Strong understanding of NCAA rules and regulations
Education and/or Experience:
• Bachelor’s degree required, Master’s preferred.
• Minimum of six years of experience required working in intercollegiate athletics or comparable.
Salary Information: commensurate with experience
Open Until Filled: Yes
Special Instructions to Applicants:
To view the full job posting and apply for this position, go to https://jobs.scu.edu
About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.
Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
?Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.
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