Executive, Executive - Associate Athletics Director
DUTIES AND RESPONSIBILITIES
Under the direct report to the Associate Vice President for University Development, the Associate Athletic Director (AAD) works with the Director of Intercollegiate Athletics to develop a quantified plan that identifies the resource needs of Athletics. University Development will be responsible for the articulation of those AAD activities designed to meet the Department of Intercollegiate Athletics' development goals in conjunction with the Director of Intercollegiate Athletics. On a daily basis, the incumbent identifies and qualifies supporters/boosters, cultivates prospects, nurtures existing donors and supporters, prepares for and undertakes solicitation and funding proposals, and engages in stewardship activities that keep donors and friends informed, interested and engaged in the activities of the Department of Intercollegiate Athletics and the University. The incumbent works with the Department of Intercollegiate Athletics' professional staff, coaches, and others to identify not only the overall needs and initiatives of the department, but the individual needs, characteristics, and requirements of the sports, teams, and student athletes that comprise intercollegiate athletics at Cal Poly Pomona; and undertakes individual sources and pursues those sources leading to a qualified solicitation of support in a timely, strategic, and professional manner. The AAD works with the Department of Intercollegiate Athletics' administration to identify, develop, pursue, and secure corporate support affiliations, trade-outs, sponsorships, affinity relationships, and related support mechanisms for intercollegiate athletics in general, as well as for individual programs, teams, facilities, and endowments; and develops innovative and exciting ways to market intercollegiate athletics and its programs to both on-campus and off-campus constituents for the purpose of boosting awareness and support. The AAD works with the Bronco Athletic Club (BAC), the athletic organization dedicated to the support of Cal Poly Pomona athletics; provides professional expertise, leadership, and staffing support to BAC and assist BAC to continue the tradition of successful fundraising initiatives for athletics; continually grows the BAC and other support entities and executive level donor societies committed to intercollegiate athletics at the University; works to promote supporter interests, volunteerism, and involvement; attends BAC meetings, home athletic events, cultivation events, university receptions, community events, and advancement activities for the purposes of representing the university and/or athletic advancement and development initiatives. The incumbent undertakes off-campus travel to meet with established and potential supporters, prospects, and donors as part of a strategic plan of development; works to establish relationships with area employers, corporations, and foundations, and pursues funding opportunities with them through proposal submissions; as well as generates new prospects and donors on a regular basis through cold-calling, involvement with area service organizations, and other creative means. On a daily basis, the incumbent integrates Department of Intercollegiate Athletics development activities with university-wide programs and assets, including Alumni Relations, Strategic Communications, Prospect Research, Gift Processing, Planned Giving, Annual Fund activities, university events, foundation and corporate outreach, and the like; works as a team with other Department of Intercollegiate Athletics, Student Affairs, University Development, and University Advancement Division staff focused on development objectives and as a principal development lead in intercollegiate athletics, the AAD will continuously evaluate the efficiency and effectiveness of various development strategies and activities and recommends refinements and new development ventures as needed. The incumbent provides oversight and support to all areas of external relations for intercollegiate athletics including coordination with Marketing and Promotions, Corporate Sales and Partnerships and Game Management as needed. The AAD will be part of an effective University Advancement team who participates in division skills enhancement, strategic planning, goal setting, event planning, and project status sessions, and will maintain the high standards of campus development procedures and protocols. On a daily basis, the AAD is focused on the needs of the Department of Intercollegiate Athletics, or working on campus-wide development initiatives, and will utilize the various forms, report formats, databases, and other protocols that comprise the approach and style of the Division; serves as the central clearinghouse for Acceptance of Gift forms and reporting for intercollegiate athletics; works to ensure that the development-oriented projects, correspondence, events, and communication pieces of the Department of Intercollegiate Athletics adhere to campus-wide and division graphic and professional standards. The AAD is part of an effective University Advancement team and will participate in divisional strategic planning, goal setting, event planning, and project status sessions, and will maintain the highest standards of campus development procedures and protocols utilizing the various forms, report formats, databases, and clearance procedures; and works with the athletic director to ensure that all development-oriented pieces, communications, and events adhere to the campus-wide and division graphic and professional standards. The AAD is part of an effective University Advancement team and will participate in divisional strategic planning, goal setting, event planning, and project status sessions, and will maintain the highest standards of campus development procedures and protocols utilizing the various forms, report formats, databases, and clearance procedures; and works with the athletic director to ensure that all development-oriented pieces, communications, and events adhere to the campus-wide and division graphic and professional standards. The incumbent integrates Intercollegiate Athletics development efforts with the Central Advancement staff and the various services in place; works with the Division's database systems, Gift Processing, Annual Fund, Alumni Relations, and Prospect Research offices to consistently ensure and protect the freshness and security of the advancement database and the prioritized assignment of donors and potential donors; files contact reports with Central Advancement, and ensures accurate gift processing and receipting. In addition to providing primary focus on the development objectives and needs of the unit, the AAD assists with general donor cultivation, solicitations, and stewardship as part of the University Development team that attracts additional campus support important to all colleges and programs; and performs other duties as assigned.
An advanced degree preferred; familiarity with contemporary athletics and sports issues and trends; familiarity with methods of fundraising for athletic programs; familiarity with NCAA and other governing body guidelines and requirements relating to fundraising; demonstrated participation in CASE, NSFRE, and NAADD conferences, workshops, and/or professional, development activities; demonstrated success in preparing and submitting support proposals; and a Certified Fund Raising Executive (CFRE) credential is desirable.
APPOINTMENT AND SALARY
Salary is competitive and includes a comprehensive benefits package. Salary is competitive and commensurate with qualifications and experience. This is a Management Personnel Plan Level II position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, an excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance and retirement benefits.
CLOSING DATE AND HOW TO APPLY
Review of complete applications will begin January 22, 2018 and will continue until the position is filled. For application information and materials, visit our website at www.cpp.edu/hr and refer to Job # 60461. All candidates must submit: (1) a formal University application (2) a letter of interest which explains in detail and, where possible, provides examples of how the candidate meets the qualifications specified in this announcement; (3) a current résumé or curriculum vitae; and (4) the names, titles, addresses and telephone numbers of three references who can provide assessments of the applicant's professional experience, accomplishments and prospect for success in this position.
A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status.
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp
Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html
CONDITION OF EMPLOYMENT
The person holding this position is considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html
Additional Salary Information: Commensurate with Qualifications and Experience
THE UNIVERSITY: Cal Poly Pomona, one of two polytechnic universities in California, is a member of the 23-campus California State University system. Our student population of approximately 23,000 enrolls in 51 baccalaureate, 30 master’s degree programs, 11 credential and certificate programs, and a doctorate in Educational Leadership, presented by 1,200 faculty. We recruit successful and career-fo...cused students from throughout California and beyond. We are proud of our status as a Hispanic Serving Institution. We have a strong commitment to supporting scholarship, research, and student achievement. Our scenic and historic 1,400-acre campus, once the winter ranch of cereal magnate W.K. Kellogg, is located about 30 miles east of downtown Los Angeles. Southern California is one of the most dynamic economic and cultural environments in the country, and the campus is within an hour’s drive of beaches, mountains, and desert. The university is committed to diversifying its faculty and staff and has made educational equity one of its highest priorities. The mission of the university is to advance learning and knowledge by linking theory and practice in all disciplines, and to prepare students for lifelong learning, leadership, and careers in a changing, multicultural world.