Coordinator of Sport Administration and Special Projects Department of Athletics University of Massachusetts Amherst
As the Commonwealth’s flagship campus, the University of Massachusetts Amherst is making a profound, transformative impact to the common good. We are the largest public research university in New England, distinguished by the excellence and breadth of our academic, research and community outreach programs. We have a comprehensive and nationally-recognized Division I athletics program, and our campus culture typifies the ultimate public university experience with diverse students and deep community engagement.
The University of Massachusetts Amherst Department of Athletics is accepting applications for a Coordinator of Sport Administration and Special Projects.
The Coordinator will provide administrative and office support to the Assistant Athletic Director for Administration and Executive Staff to assist in the day-to-day management of the Director of Athletics Office. Candidate will also be responsible for supporting organization of UMass Department of Athletics, with an additional focus on special events and select varsity program events, at the discretion of the Assistant Athletic Director for Administration.
Handle multiple administrative tasks and support for the office of the Director of Athletics at the direction of the Assistant Athletic Director of Administration. These tasks include, but are not limited to, greeting office guests, screening and directing incoming telephone calls and taking accurate messages; providing quality customer service and information to internal and external visitors such as students, faculty, staff and the general public; coordinating meetings (including but not limited to, reserving space, securing necessary equipment and ordering food if appropriate); composing and typing general correspondence, memos, reports, schedules and other materials as assigned; preparing and coordinating mailings; organizing and maintaining office files; and opening, stamping, and sorting mail and other office materials.
Assist with calendar organization and maintenance for the Director of Athletics.
Provide support for the organization of UMass Department of Athletics Special Events. Includes, but not limited to, home contest support such as game day hospitality and guest services, NCAA postseason contest(s) and special alumni events such as the Hall of Fame Induction Ceremony.
Work in conjunction with the Assistant Athletic Director for Administration to arrange travel and accommodations for the Director of Athletics.
Assist with the logistical aspects of events and programs run by Executive Staff and the Athletic Director's Office. This includes, but is not limited to, coordinating mailings, dissemination of information via appropriate method (email, mail, voicemail, etc.), collecting and processing RSVPs and payments, booking rooms and food, coordinating registration the day of the event, invoicing participants if necessary, and working with the business office on processing of expenses and/or revenue related to the event.
Assist Executive Staff with processing applicable purchasing documentation related to expenditures. This includes obtaining quotes, W9 forms, completing purchase order request forms, and forwarding documentation to the Business Office staff for authorization and processing of the expenditure.
Inventory, order, and monitor office supplies for the Athletic Director's Office. This includes, but is not limited to, general office supplies, ink cartridges, paper, letterhead, business cards, printing service, central duplicating requests, etc.
Provide administrative support to department search committees including mailings, setting up meetings, booking travel and accommodations, processing resumes and administering tours of campus.
Assist with organization of the Athletic Director's Adidas inventory and prepare and process gear box (apparel) requests.
Coordinate sponsorship/ticket requests. Keep spreadsheet of processed requests.
Strictly adheres to NCAA, conference, and University rules and regulations.
Attends meetings and training sessions as required.
Perform other administrative functions as may be required.
Ability to multitask and handle last minute problems and changes.
Ability to understand and follow oral and written instructions.
Ability to develop effective work procedures.
Well-developed organizational and communication skills.
Ability to maintain confidentiality.
Ability to prepare and maintain records.
Working knowledge of computer programs such as email, Internet, Works, Word, and Excel.
High school diploma required.
Work experience in higher education preferred.
HIRING SALARY: $12.00/hr
Application Instructions: To apply, please submit a letter of application, resume, and the names, titles, and telephone numbers of at least three current references by October 13, 2017, to: http://umass.interviewexchange.com/candapply.jsp?JOBID=89892
The University of Massachusetts is an Affirmative Action/Equal Opportunity Employer of women, minorities, protected veterans, and individuals with disabilities and encourages applications from these and other protected group members.