Under the general supervision of the Associate Athletic Director for Business Operations, this position is responsible for Senior Procurement Specialist professional responsibilities which include: contract negotiations and administration; resolving disputes between the Athletic Department and vendors; addressing appeals of non-awards; monitoring and administering resulting purchases to assure contract compliance; organizing committees and chair meetings to explore bid strategies, specification development and contract language; participating in development and coordination of procurement policies and procedures; providing coordination of procurement policies and procedures, technical assistance and the development and presentation of training and outreach for the Athletic Department from other agencies and professional purchasing organizations throughout the country. In addition, this position is also responsible for unique, complex, multi-million-dollar commodity and service contracting. Examples include multi-million dollar contracts for security services and travel agency services. Other complex and rapidly changing commodities procured by this position include athletic equipment, golf course maintenance equipment, ticketing services. Finally, the incumbent is an integral member of the Athletics, Business Office Senior team and will have the opportunity and responsibility to help design and implement technologies and methods that streamline business operations. Primary duties include: Acting independently as an experienced Senior Procurement Specialist with responsibility for acquiring, under a delegation of authority agreement, supplies, services and equipment for Athletic Department programs. Planning, developing and coordinating procurements, providing direction and administering various bids and contracts. Maintaining expert knowledge of State procurement laws, rules and regulations as well as University policies and procedures, and disseminating this information to applicable Athletic Department personnel. Managing associated programs that supplement and support the Division of Intercollegiate Athletics (i.e. purchasing card holders, property control, MDS purchases, etc.). Assisting with the review of delegated purchasing areas. Maintaining expert procurement knowledge through participation in available professional development opportunities.
Qualifications: Bachelor’s degree in accounting, finance, business administration or related field is preferred. A minimum of seven (7) years of related, professional work experience is required.
Additional Qualifications include: Ability to establish effective working relationships with others; Excellent written and verbal communication skills; Effective negotiation skills; Good leadership and organizational skills; Ability to understand and utilize PC software programs (MS Word, Excel, WWW, E-mail, etc., MS Access, Great Plains.); Extensive knowledge in the procurement of products and services; Knowledge of the laws rules, regulation and standardized procedures, principles and practices of professional purchasing; Thorough understanding of State of Wisconsin Procurement guidelines preferred; Thorough understanding of UW Madison and UW Systems Purchasing policies and procedures preferred; Advanced purchasing skills in preparing customized contracts for services and advanced negotiation skills to obtain favorable terms for the University preferred; Ability to understand and perform purchasing related tasks using an electronic (Oracle database) purchasing system; Knowledge of cost analysis method, effective contracting techniques, import/export regulations, Prime Vendor terminology and concepts, E-Commerce practices, Contract language appropriateness and requirements, University purchasing environment and special needs and requirements and the University transportation services systems.
Conditions of Appointment: This is a 100%, renewable, Academic Staff appointment. Salary will be assigned within the appropriate range, commensurate with the candidate’s qualifications and experience. An excellent benefits package is also included. Anticipated start date on or after August 7, 2017. Successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
To ensure full consideration, complete applications must be received by no later than 11:55 p.m. CDT, July 26, 2017. Please complete the online application: http://jobs.hr.wisc.edu/cw/en-us/job/495563/senior-procurement-specialist and attach a letter of application addressing your qualifications and experiences specifically relating to the responsibilities of this position, a comprehensive resume, and contact information for at least three professional references. All application materials will be reviewed by our search committee after the posted deadline. Applicants selected to participate further in the selection process will be notified directly. All applicants will be notified once a final selection has been made and the search has been completed.
NOTE: Unless confidentiality is requested in your online application, information regarding the names of applicants must be released upon request. Finalists cannot be guaranteed confidentiality.
Special Note: UW-Madison conducts criminal background checks for final candidate(s).
UW-Madison is an equal opportunity/affirmative action employer. We promote excellence through diversity and encourage all qualified individuals to apply.
The Division of Intercollegiate Athletics at the University of Wisconsin-Madison dedicates itself to the mission of providing athletic opportunities to a wide range of students in an environment in which all student-athletes can achieve their academic and competitive goals. The Division strives to provide equitable opportunities for all student-athletes and fosters the principles of sportsmanship,... respect and fair play on the field of play. The Division sponsors teams in 23 sports (12 women, 11 men) competing under the regulatory guidelines established by the National Collegiate Athletic Association (NCAA), the Big Ten Conference, the Western Collegiate Hockey Association (WCHA) and the Intercollegiate Rowing Association (IRA).
UW-Madison is located in the heart of Madison which is the state capital and the state's second largest city. Madison has a solid and long standing national reputation as a vibrant and thriving city.